Finance & Logistics Executive

Key Responbilities

A. Accounts and Finance

• Assist in handling day-to-day accounting transactions, including accounts payable (AP), accounts receivable (AR), purchase and sales entries, receipts, payments, and expense vouchers in Tally.
• Assist with monthly closing activities, account reconciliations, and preparation of financial and statutory reports.
• Assist in bank reconciliation, vendor ledger reconciliation, and monitoring customer outstanding balances.
• Verify purchase and sales invoices for accuracy, including GST details, and maintain proper supporting documentation.
• Assist in GST-related documentation and reconciliation activities as required.
• Maintain proper accounting records and filing of invoices, vouchers, and other financial documents.

B. Logistics and Dispatch

• Coordinate inbound transportation for goods purchased from vendors and outbound transportation for deliveries to customers, ensuring timely pickup, dispatch, and delivery.
• Coordinate with transporters and courier companies for freight quotations, shipment bookings, pickup arrangements, and delivery status updates.
• Prepare and verify delivery challans, packing lists, invoices, e-way bills, and other shipping documents.
• Ensure the availability and accuracy of required documents before dispatch and coordinate with the relevant departments for any corrections.
• Follow up with transporters and courier companies regarding shipment delays, delivery confirmations, and proof of delivery.
• Assist in verifying freight bills and coordinating logistics payment documentation.

C. Inventory and Documentation

• Monitor stock movements and maintain accurate inventory records for goods received, issued, and dispatched.
• Coordinate with the warehouse and relevant departments for goods inward and outward entries.
• Assist in periodic physical stock verification and reconciliation of stock records.
• Maintain proper filing of inventory, dispatch, and transportation documents.

D. General Responsibilities

• Coordinate with internal departments, vendors, customers, and transporters to ensure smooth day-to-day operations.

Requirements

• Degree in Commerce, Accounting, or equivalent qualification.
• Minimum 3 years of relevant working experience.
• Hands-on experience in Tally, including day-to-day accounting entries.
• Practical knowledge of GST, bank reconciliation, and e-way bill generation.
• Basic knowledge of inventory management and logistics coordination.
• Good working knowledge of MS Excel and MS Office.
• Good communication, coordination, and follow-up skills.
• Ability to manage multiple tasks and meet deadlines.
• Hardworking, responsible, and detail-oriented.