Finance Executive

Job Description: Finance Executive AP & AR

Role Overview

We are looking for a Finance Executive to manage day-to-day Accounts Payable (AP) and Accounts Receivable (AR) activities, ensure timely accounting and collections, and maintain accurate financial records.

The role requires strong attention to detail, good coordination with customers and vendors, and the ability to manage multiple transactions and deadlines.

Key Responsibilities

Accounts Payable (AP)

• Process and verify vendor invoices, purchase orders, and supporting documents.
• Ensure invoices are accurately recorded and approved before payment processing.
• Maintain vendor accounts and reconcile vendor statements.
• Track outstanding payables and prepare payment schedules.
• Coordinate with internal teams and vendors to resolve invoice discrepancies.
• Ensure timely processing of vendor payments.
• Maintain proper documentation for all AP transactions.

Accounts Receivable (AR)

• Raise and issue customer invoices based on agreed contracts, milestones, and billing schedules.
• Track customer outstanding balances and maintain accurate AR records.
• Follow up with customers for overdue payments and payment confirmations.
• Prepare and share customer statements and ageing reports.
• Reconcile customer accounts and resolve billing/payment discrepancies.
• Coordinate with sales, project, and customer support teams on billing-related matters.
• Maintain regular collection follow-ups and provide updates on overdue accounts.

Reconciliation & Reporting

• Perform regular bank, customer, and vendor reconciliations.
• Prepare AP/AR ageing reports and outstanding reports.
• Monitor overdue receivables and escalate long-pending balances.
• Support month-end and year-end closing activities.
• Maintain accurate financial records and supporting documentation.
• Assist in audit requirements and provide necessary financial data.

Additional Responsibilities

• Ensure compliance with internal finance processes and controls.
• Maintain confidentiality of financial and customer information.
• Support management with finance-related reports and analysis.
• Identify process gaps and suggest improvements to improve billing, collections, and payment processes.
• Maintain clear communication with internal stakeholders, customers, and vendors.

Required Skills

• Strong knowledge of Accounts Payable and Accounts Receivable processes.
• Good understanding of basic accounting principles.
• Experience with invoice processing, billing, collections, reconciliations, and ageing.
• Good knowledge of MS Excel, including basic formulas and reporting.
• Experience working with accounting/ERP software.
• Strong follow-up and coordination skills.
• Good communication and interpersonal skills.
• High attention to detail and accuracy.
• Ability to meet deadlines and manage multiple priorities.

Experience

2–5 years of experience in Finance, Accounts, AP/AR, or a similar role.

Key Performance Indicators

• Timely and accurate invoice processing.
• Reduction in overdue receivables.
• Timely customer collections and payment follow-ups.
• Accurate vendor and customer reconciliations.
• Timely AP payment processing.
• Accuracy of financial records and reports.
• Compliance with internal finance processes.