Finance & Accounts Executive

Key Responsibilities

1. Accounting & Bookkeeping

• Pass day-to-day accounting entries, including purchase invoices, expense bookings, journal entries, provisions, accruals and prepayments.
• Ensure accurate and timely recording of financial transactions in the accounting system.
• Perform ledger scrutiny, general ledger reconciliations and vendor balance confirmations.
• Assist in monthly book closures and preparation of schedules for financial reporting and audits.
• Maintain proper documentation and supporting for all accounting transactions.

2. Vendor Payments & Accounts Payable

• Verify vendor invoices, supporting documents, approvals, purchase orders and applicable tax deductions before processing payments.
• Prepare payment proposals and process vendor, employee reimbursement and other business payments within stipulated timelines.
• Ensure appropriate application of TDS and GST requirements while booking invoices and processing payments.
• Perform vendor ledger reconciliations and resolve outstanding items and discrepancies.
• Maintain an updated tracker of invoices received, payments due and overdue payables.

3. GST Compliance

• Review purchase invoices for GST accuracy, including GSTIN, tax rates and eligibility of Input Tax Credit (ITC).
• Reconcile purchase registers with GSTR-2B and identify discrepancies, missing invoices and ineligible ITC.
• Assist in preparation and filing of GST returns, including GSTR-1 and GSTR-3B, as applicable.
• Coordinate with vendors for missing invoices, amendments and GST-related discrepancies.
• Support GST reconciliations, assessments, departmental queries and statutory audits.

4. TDS & Other Statutory Compliance

• Identify applicable TDS sections and rates while booking invoices and processing payments.
• Ensure timely deduction, deposit and reconciliation of TDS.
• Assist in quarterly TDS return preparation and filing, including reconciliation with the books of accounts and Form 26AS/AIS, wherever applicable.
• Coordinate the issuance of TDS certificates and respond to vendor queries relating to tax deductions.
• Maintain compliance calendars and ensure timely completion of applicable statutory obligations.

5. Bank & Balance Sheet Reconciliations

• Perform bank reconciliations and investigate unreconciled transactions.
• Reconcile vendor, employee advance, expense and other relevant balance sheet accounts.
• Monitor outstanding advances, debit balances, old outstanding items and pending adjustments.
• Ensure timely resolution of reconciliation differences.

6. Audit & Documentation

• Provide supporting documents, schedules and reconciliations for statutory, internal and tax audits.
• Coordinate with auditors and consultants for routine accounting and compliance requirements.
• Maintain organised accounting records, invoices, payment proofs and statutory documentation.
• Assist in implementing internal financial controls and standard operating procedures.

Required Skills & Experience

• Graduate in Commerce, preferably B.Com, with 56 years of relevant experience in Finance & Accounts.
• Strong practical knowledge of accounting entries, vendor payments, GST and TDS compliances.
• Hands-on experience with accounting software/ERP systems such as Tally, SAP, Oracle or similar platforms.
• Good working knowledge of MS Excel, including reconciliations, lookups, pivot tables and data analysis.
• Strong attention to detail, numerical accuracy and documentation skills.
• Ability to manage multiple priorities, meet deadlines and coordinate effectively with internal teams, vendors and auditors.
• High level of integrity, ownership and accountability.

Preferred Candidate Profile

• Experience in a structured finance and accounts department, preferably in an NBFC, financial services or fintech organisation.
• Exposure to high-volume vendor payments, monthly book closure and statutory compliance processes.
• Ability to independently manage routine accounting and compliance activities with minimal supervision.