Filing Clerk

Job Description: Office Filing Clerk Export Accounts Documentation

Position Title: Office Filing Clerk
Department: Accounts / Export Documentation
Reports To: Accounts Manager / Office Manager
Location: Mumbai
Employment Type: Full-time

Job Summary

The Office Filing Clerk will manage sorting, organizing, and maintaining export accounts documents including purchase bills, sales bills, and miscellaneous expense records ensuring accurate and easily retrievable filing for accounts and audit purposes.

Role & responsibilities

• Sort and file purchase bills, sales bills, and miscellaneous expense documents by date, vendor/buyer, and category
• Maintain organized physical and digital filing systems for accounts records
• Retrieve documents promptly when requested by accounts or management staff
• Scan and digitize bills and receipts for digital backup
• Maintain filing logs/indexes to track document location and status
• Assist in compiling documents for audits, GST filing, or accounts reconciliation
• Monitor and manage stock of filing supplies (folders, labels, storage boxes)
• Archive old records per company retention policy
• Support basic data entry and administrative tasks as needed

Requirements

• Minimum 12th pass / Graduate preferred
• 1-2 years of experience in office administration or accounts filing (freshers may also apply)
• Basic computer skills (MS Excel, Word)
• Strong organizational skills and attention to detail
• Good communication skills in English/Hindi
• Punctual, reliable, and able to work independently with minimal supervision