Factory HR Executive

Job Description: Executive HR and Admin

Department: HR and Admin

Location: Ahmedabad Pirana and later at Kheda

Reporting: Group Manager – HR and Admin

Key Responsibilities:

1. Plant Visit

• Conduct plant visits to ensure employee safety.
• Verify the use of personal protective equipment (PPE) such as safety shoes, welding helmets, goggles, gloves, etc.

2. Attendance Management

• Download biometric attendance data from Realtime Biometric Software.
• Update missing attendance data.

3. Recruitment Process

• Recruit for various positions.
• Search for candidates from Work India, Naukri.com, Found it job portal.
• Connect with candidates referred by manpower consultants.
• Discuss shortlisted candidate details with the respective department head.
• Provide feedback to candidates for face-to-face or virtual interviews.
• Update candidate details in the Candidate Data Bank.
• Send offer emails to selected candidates.

4. Joining and Induction

• Fill joining form for new shopfloor employees.
• Collect both soft and hard copies of KYC documents from new joiners.
• Share KYC documents with HOD for creating employee profiles and Employee Master.
• Make new staff aware of company and HR policies through induction.
• Arrange induction sessions with all relevant departments and staff.
• Coordinate with IT and Admin team to set up system and seating arrangements for new staff.
• Fill the office belongings form company assets are issued.

5. Training and Development

• Prepare training data as per Training calendar.
• Coordinate with relevant departments to gather updates on learning and development.
• Share progress and improvements with Management.

6. Legal and Compliance

• Updated soft and hard copy legal registers on a monthly basis.
• Handled fresh and renewal applications for factory licenses.
• Prepared necessary documents, obtained approvals and signatures from management.
• Managed UAN activation, KYC updates, and e-nomination in EPFO.
• Processed EPFO transfer claims between employers.
• Resolved factory license-related queries and communicated updates

Attendance:

• Resolved employee salary-related queries of employee.
• Updated missing attendance data.
• Coordinated salary account opening processes.

8. General Administration Support

• Support general admin work.
• Handle housekeeping arrangements, guest facilities, and guest room management.
• Organize festival celebration arrangements.
• Manage overtime and night-stay food arrangements for employees.
• Purchase stationery for office staff.
• Assist in other tasks as assigned by the department head and management.

9. Additional Support:

• Provide ongoing support to factory employees and staff for any HR or administrative needs

Skills and Qualifications:

• MBA in Specialization HR.
• Experience – 5 to 8 Years.