Facility Manager

Job Description Manager, Facility & Admin

Location: Factory Site | Experience: 3–5 Years | Employment Type: Full-Time
Reporting To: HR Manager – Operations & Compliances

Job Purpose

To manage factory facilities, administration, maintenance, security, and HSE compliance while ensuring uninterrupted operations, cost efficiency, workplace hygiene, and a safe working environment.

Key Responsibilities

• Facility & Maintenance: Manage preventive maintenance of DG sets, ACs, compressors, electrical systems, and other facility equipment.
• HSE & Fire Safety: Ensure fire safety equipment readiness, emergency preparedness, safety inspections, fire drills, and hazard prevention.
• Security Management: Supervise security personnel, access control, visitor management, surveillance, and site security.
• Housekeeping & Administration: Maintain workplace cleanliness, implement 5S practices, manage canteen, pantry, pest control, and sanitation.
• Vendor & Procurement Management: Manage security, housekeeping, catering, and maintenance vendors; monitor SLAs, procurement, inventory, and operating costs.
• Compliance & Documentation: Monitor applicable factory licenses, Fire NOC, pollution control consents, safety requirements, and compliance records.
• Asset & Space Management: Maintain facility assets, optimize workspace utilization, and coordinate repairs and replacements.
• MIS & Coordination: Prepare maintenance schedules, inventory reports, compliance trackers, and administrative MIS. Coordinate transport and travel arrangements as required.

Required Qualifications & Skills

• Graduate in any discipline; certification in Industrial Safety or Fire Safety is preferred.
• 3–5 years of experience in factory administration or facility management.
• Knowledge of facility maintenance, HSE, statutory compliance, and industrial utilities.
• Proficiency in vendor management, transport & travel coordination, MIS & reporting, documentation, inventory control, and team management.
• Working knowledge of MS Excel and ERP/CAFM tools.
• Strong leadership, communication, problem-solving, and crisis-management skills.

Key Performance Indicators (KPIs)

• Zero preventable fire and electrical safety incidents.
• Target of 99%+ uptime for DG sets and industrial compressors.
• Target of 95%+ facility and safety audit scores.
• Timely renewal of applicable statutory licenses and approvals.
• Effective vendor performance, maintenance, housekeeping, and cost control.