Facility Manager

Position Overview:  

Facilities Manager will contribute towards the site facility management. This role is to perform a variety of managing facilities tasks, duties, and managing our company’s facilities activities. The Facilities Manager ensures smooth running of the company’s offices and contributes in driving sustainable growth.

Primary Responsibilities:   

         Plans and coordinates administrative procedures and systems and devises ways to streamline processes

         Assesses Facilities staff performance and provides coaching and guidance to ensure maximum efficiency

         Maintains and understands departmental procedures and policies and will be able to actively discover new ways to do the job more efficiently

         Ensures all support activities are carried on efficiently and effectively to allow operations to function properly

         Ensures that the facility is fully operational with all utilities functioning properly on a 24 x 7 basis

         Maintains 100% uptime for all critical equipment PM of all assets and infrastructure

         Coordinates cost reduction initiatives without affecting employee satisfaction

         Supervises clerical and Facilities personnel by communicating job expectations, appraising job results, and disciplining employees

         Develops and implements policies and procedures to improve operations and function of the department and ensures operations adhere to policies and regulations

         Ensures the smooth and adequate flow of information within the company to facilitate other business operations

         Ensures a safe, secure, and well-maintained facility that meets environmental, health, and security standards

         Manages schedules and deadlines

         Monitors inventory of office supplies and the purchasing of new material with attention to budgetary constraints, and monitors costs and expenses to track in budget preparation.

         Oversees facilities services, maintenance activities and tradespersons

         Maintains office efficiency by maintaining appearance of common areas, organizing procedures, handling correspondence, managing filing systems, and overseeing supplies and equipment

         Focus on cost reduction without affecting the quality and timeliness of the services

         Oversee and maintain office equipment for uninterrupted function, identify and fulfill office supply needs, maintain, and manage vendors, and coordinate food delivery as needed

         Manage all aspects of the office’s space/infrastructure planning (moves, adds, and changes to workstations) and provide answers, resources, and solutions as requested

         Ensure peak organizational operations and provide preventative measures by identifying issues

         Coordinates with internal and external resources, and cultivate relationships with vendors

         Manages the maintenance and repair of machinery, equipment, and electrical and mechanical systems

         Reviews internal customer feedback from the internal survey to measure performance

         Oversees the EHS for site including employee’s safety, Fire Safety Training, Emergency Rescue, etc.

         Education Requirements:

o   Bachelor’s degree or equivalent

         Field Experience:

o   At least 12 years of experience in the Facilities field

         Position Experience:

o   At least 10 years in a facilities or similar position

         Other Qualifications:

o   Proven experience as a Managerial function or relevant role

o   Experience developing internal systems