Facility Manager

Role & responsibilities

Job Title: Facility Manager

Organization: Bharati Vidyapeeth
Department: Administration / Operations
Location: Campus / Institutional Premises
Reporting To: Administrative Head / Maintenance Incharge

Job Summary

The Facility Manager will be responsible for the overall management, maintenance, safety, and operational efficiency of the campus infrastructure and facilities. The role involves supervising facility staff, managing vendors, ensuring regulatory compliance, and maintaining a safe, clean, and functional environment for students, faculty, and visitors.

Key Responsibilities

1. Facility Operations & Maintenance

• Oversee the maintenance and repair of buildings, classrooms, offices, hostels, laboratories, and common areas.
• Ensure proper functioning of electrical, plumbing, HVAC, elevators, generators, and other infrastructure systems.
• Develop and implement preventive maintenance schedules.

2. Infrastructure Management

• Monitor campus infrastructure and plan upgrades, repairs, and renovations when required.
• Coordinate with contractors and vendors for facility-related projects.
• Maintain records of facility assets and maintenance activities.

3. Safety & Compliance

• Ensure compliance with safety regulations, fire safety norms, and statutory requirements.
• Conduct periodic safety inspections and risk assessments.
• Ensure emergency preparedness and proper functioning of safety systems.

4. Vendor & Contract Management

• Manage contracts for housekeeping, security, landscaping, waste management, and maintenance services.
• Evaluate vendor performance and ensure quality service delivery.
• Negotiate service agreements and control operational costs.

5. Budgeting & Cost Control

• Prepare and manage the facility management budget.
• Monitor expenses related to utilities, maintenance, and services.
• Implement cost-saving initiatives without compromising quality.

6. Team Management

• Supervise facility staff including technicians, housekeeping teams, and support staff.
• Allocate duties and ensure efficient manpower utilization.
• Provide training and ensure adherence to safety and operational standards.

7. Campus Environment & Utilities

• Ensure cleanliness, hygiene, and proper waste disposal across the campus.
• Monitor energy consumption and implement energy-saving initiatives.
• Maintain green spaces, landscaping, and overall campus aesthetics.

Qualifications

• Bachelors degree in Engineering / Facility Management / Administration / Mechanical / Electrical or related field.
• Certification in Facility Management or Safety Management will be an added advantage.

Experience

• 1015 years of experience in facility management, preferably in educational institutions, hospitals, or large campuses.

Required Skills

• Strong knowledge of building systems and infrastructure maintenance
• Vendor and contract management skills
• Budgeting and cost control
• Problem-solving and decision-making ability
• Team leadership and coordination
• Knowledge of safety and regulatory compliance

Key Competencies

• Operational efficiency
• Attention to detail
• Crisis and emergency management
• Communication and coordination skills
• Planning and organizational skills