Facility Executive

Hiring for Facility Executive

Location: Pune

Working Days: 5 Days a Week

Shift: General Shift

Job SummaryWe are looking for an experienced Administration and Facilities professional to manage the day-to-day operations of our Pune office. The ideal candidate should have knowledge of facilities management, including soft services, maintenance, logistics, employee transportation, cafeteria management, physical security, and basic EHS and compliance requirements.
Preference will be given to immediate joiners based in Pune.

Education & Experience

• Education: Any Bachelor's Degree or Hotel Management qualification from a reputed college/institution.
• Experience: 3-5 years, preferably in an IT sector company.

Key Responsibilities

• Manage day-to-day office administration and facilities operations.
• Oversee facilities services and ensure the overall upkeep of the office.
• Coordinate maintenance activities and resolve facility-related issues.
• Maintain high service standards and respond promptly to employee requests.
• Manage housekeeping, pantry, cafeteria, stationery, and other office supplies.
• Monitor office assets, furniture, fixtures, electrical fittings, and equipment.
• Coordinate with building maintenance teams, landlords, and vendors for electrical, DG, AC, and other maintenance issues.
• Ensure timely equipment servicing as per AMC schedules and maintain maintenance records.
• Coordinate with meal vendors to ensure timely and quality food services.
• Arrange meals and refreshments for new joiners, visitors, meetings, and farewell events.
• Manage office logistics, mail, courier services, and employee/client transportation.
• Provide logistical support to client sites in Pune as required.
• Ensure timely processing of rent, electricity, maintenance, and vendor invoices.
• Maintain daily facilities checklists, vendor details, inventory records, and management reports.
• Monitor office supplies and expenses within budget.
• Organize office events, festivals, celebrations, and employee engagement activities.
• Ensure the safety and security of the Pune office.
• Participate in internal and external audits, mock fire drills, and related EHS activities.
• Perform other duties as assigned.

Required Skills & Competencies

• Proficiency in MS Office, especially Excel.
• Strong organizational, coordination, and multitasking skills.
• Excellent communication and interpersonal abilities.
• Good analytical and problem-solving skills.
• Experience in vendor management and facilities coordination.
• Proactive, flexible, and self-motivated approach.
• Positive attitude and customer-centric mindset.

Other Details

• 5-days working week with a general shift.
• Flexibility to work late hours or weekends when required.
• Shared subsidized transport provided.
• Subsidized meals provided.
• Employment on a third-party payroll basis.

Interested candidates can share their updated resume or contact us for more details.

Call/WhatsApp: [phone removed]

Email: [email removed]