Facility Executive

Role & responsibilities

We are looking for a Facility Executive to support day-to-day facility and administrative operations, including vendor coordination, asset management, employee support, travel arrangements, access management, inventory control, and other office-related activities. The role will be responsible for ensuring smooth and efficient facility operations while coordinating with internal teams, vendors, clients, and other stakeholders.

Key Responsibilities:

• Manage day-to-day facility and administrative operations.
• Create and manage employee ID cards, access cards, and gate passes.
• Coordinate with vendors for facility services and maintenance.
• Manage petty cash, Purchase Orders (POs), and related documentation.
• Maintain Welcome Kit inventory and asset records.
• Coordinate laptop shipments and deliveries.
• Handle flight, hotel, and other travel bookings.
• Coordinate client visits, visitor arrangements, and reception requirements.
• Manage online orders for office and administrative requirements.
• Maintain records related to vendors, assets, purchases, and facility operations.
• Coordinate with internal teams and service providers to resolve facility-related issues.
• Support office events and employee requirements as needed.
• Ensure compliance with facility policies, processes, and safety requirements.
• Perform other administrative and facility-related tasks assigned by the manager.

Preferred Candidate Profile:

• Graduate in any discipline with 2+ years of experience in facility management, administration, office operations, or any industry.
• Strong communication, coordination, organizational, and time-management skills.
• Basic knowledge of MS Office (Excel, Word, Outlook).
• Comfortable handling vendors, inventory, petty cash, documentation, and purchase-related activities.
• Proactive, responsible, and willing to take ownership of day-to-day operations.
• Ability to manage travel bookings, client visits, and administrative activities.
• Must have a valid two-wheeler/bike for work-related requirements.
• Flexible to handle ad-hoc responsibilities as assigned by the manager.