Facility Executive

Job Summary

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you ve got deep experience in commercial real estate, skilled trades or technology, or you re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Responsibilities

Client Management

• Share MMR inputs with Site Lead for submission
• Assess and share KPIs with Site Lead for submission
• Maintain continuous client communication regarding site performance and challenges
• Maintain comprehensive client records and documentation
• Address concerns promptly while ensuring contractual compliance and high satisfaction levels

Vendor Management - Associated with the contract

• Ensure adequate site deployment with required uniforms and PPE
• Maintain 52-week training calendar with scheduled reporting for vendor staff

Accounts

• Creating POR/PO
• Enforce No PO, No Work policy - ensure PO issuance for all work
• Maintain PO tracker and close POs within the same month
• For Ad hoc POs: ensure vendor invoices are raised in CAAPS, approved, and subsequent client invoicing completed
• Obtain quarterly NDCs from all vendors
• Coordinate with JBS team for monthly billing submissions

HSE

• Incident reporting / Near Miss to be recorded and update to the client
• Maintaining of Playbook

Compliance Management

• Ensure vendor compliance with all regulatory requirements
• Monitor compliance scores and resolve non-conformance points
• Maintain adherence to applicable laws, including minimum wage requirements

Operations Management

• Oversee daily site operations to ensure smooth functioning of all activities
• Conduct daily rounds and provide updates
• Schedule job cards and maintain calendar for cleaning activities (daily/weekly/monthly)
• Maintain operational efficiency, manage workflows, and ensure adherence to standard operating procedures
• Monitor site performance metrics and implement productivity improvements
• Maintain operation tracker for site-specific activities
• Manage duty roster for site team including vendor partners, housekeeping, front of house, cash counter, mail room, and gardeners
• Oversee daily, weekly, and monthly reports
• Ensure continuous availability of cleaning consumables, tools, equipment, and machinery
• Oversee inventory management and preventive maintenance for machinery
• Coordinate events with Technical Team and FB team members

Guest House Management

• Manage day-to-day operations of guest accommodation facilities, combining hospitality service with property maintenance responsibilities.
• Managing guest check-ins and check-outs, ensuring rooms are prepared to expected standards before arrival, addressing guest requests and complaints promptly, and maintaining a welcoming environment. This includes coordinating with guests on arrival times, providing local information, and ensuring their comfort throughout their stay
• Supervising or performing cleaning of guest rooms, common areas, kitchens, and bathrooms to maintain hygiene standards. This involves daily cleaning schedules, linen management, restocking amenities (toiletries, towels, consumables), and ensuring public spaces remain presentable throughout the day.
• Conducting routine inspections of rooms and facilities, performing minor repairs (plumbing fixes, electrical issues, furniture repairs), reporting major maintenance needs to management, and ensuring all equipment and appliances function properly. This includes regular testing of safety equipment like smoke detectors and fire extinguishers.
• Preparing basic meals or refreshments if the guesthouse provides dining services, managing kitchen cleanliness and food safety standards, coordinating catering for events or meetings, and accommodating dietary requirements.

Location

On-site - Mumbai

Scheduled Weekly Hours

48

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.