Facility Executive (Tech)

Department: Facility

Designation: Executive/ Senior Executive – Facility (Technical)

Location: – NCR (Gurugram & Noida)

Reporting To: Facility Manager

Role & Responsibilities:

Facility Operations & Administration

• Prioritize and manage overall facility requirements to ensure smooth day-to-day operations.

• Oversee daily property operations in coordination with the Facility Manager and Assistant Facility Manager.

• Ensure all administrative functions, security requirements, and facility services are delivered efficiently.

• Drive continuous improvement in operational processes and service delivery.

• Conduct routine site rounds and critical area inspections to ensure compliance and upkeep.

M&E Operations & Technical Management

• Manage M&E operations including shift-wise activities, observations, and closures.

• Maintain and update M&E stock records, equipment history cards, logbooks, and technical datasheets.

• Ensure preventive maintenance (PPM) activities are executed as per the 52-week PPM calendar.

• Track and maintain records of PPM and service reports in coordination with the PPM planner.

• Monitor energy consumption and maintain accurate data records.

• Conduct regular M&E team briefings and provide periodic technical training.

Vendor, Inventory & Contract Management

• Manage vendors deployed at site and ensure service levels are met.

• Coordinate with Landlord (LL) teams and Site FM teams for daily operations.

• Prepare BOQs for materials as and when required.

• Oversee inventory and store management, including material movement, gate passes, and stock controls.

• Ensure adequate availability of consumables, supplies, and materials for uninterrupted operations.

• Manage approved supply and service contracts in line with client requirements.

Health, Safety & Risk Management

• Actively participate in emergency evacuation procedures and business continuity planning.

• Monitor health and safety compliance and participate in regular reviews.

• Issue and track work permits and ensure adherence to safety protocols.

• Maintain incident reports, trackers, and corrective action records.

Reporting & Client Coordination

• Ensure timely closure of tickets within defined SLAs.

• Prepare and maintain daily, weekly, and monthly operational and administrative reports.

• Manage MOMs for weekly and monthly FM and LL meetings.

• Provide operational data and reports to clients as required.

• Maintain accurate records of admin reports, incidents, and compliance documentation.

Work Schedule

• Role involves shift-based responsibilities with 6 days working.

Skillset required:

• Strong knowledge of property and facility operations.

• Sound understanding of occupational health & safety standards.

• Client-centric approach with strong coordination and communication skills.

• Proven team management and leadership capabilities.

Experience (Years) required:

Minimum 4 years of relevant experience

Qualification:

B.Tech (Electrical) OR Graduate with ITI / Technical certification.