Facility Executive | Navi Mumbai

Key Responsibilities

• Manage day-to-day facility operations at the client site and ensure smooth functioning of workplace services.
• Monitor soft services, including housekeeping, pantry, pest control, waste management, and general upkeep of the facility.
• Conduct regular facility rounds and ensure appropriate standards of cleanliness, hygiene, and workplace readiness.
• Coordinate with housekeeping, security, maintenance, and other service partners for daily operational requirements.
• Monitor vendor performance and ensure services are delivered as per agreed SLA/KPI requirements.
• Maintain daily and monthly facility-related reports, checklists, trackers, and documentation.
• Coordinate with vendors for service requests, consumables, stationery, pantry supplies, and other site requirements.
• Support preventive and breakdown maintenance coordination and follow up with technical teams/vendors for timely closure.
• Track complaints and service requests, ensuring timely resolution and appropriate escalation wherever required.
• Support meeting room readiness, employee requirements, visitor management, and workplace-related activities.
• Maintain inventory of facility consumables and ensure timely replenishment.
• Assist in invoice verification, vendor documentation, purchase requisitions, and related administrative activities.
• Support EHS, fire & life safety, statutory compliance, and emergency preparedness activities as applicable to the site.
• Coordinate with the Facility Manager and client stakeholders on operational matters and provide regular updates.
• Support audits and maintain site documentation in an audit-ready manner.

Candidate Profile

• Graduate/Diploma holder with relevant experience in Facility Management.
• Experience in corporate offices, commercial properties, IT/ITES, banking, or other client-facing facility environments.
• Good understanding of soft services and general facility operations.
• Exposure to vendor management, helpdesk/service requests, MIS, documentation, and operational reporting.
• Working knowledge of MS Excel, Outlook, and MS Office.
• Good communication and stakeholder-management skills.
• Should be proactive, service-oriented, and comfortable working in a client-facing role.
• Candidates currently based in or comfortable commuting to Navi Mumbai will be preferred.