Facilities & Corporate Services Analyst

Let s be #BrilliantTogether

ISS STOXX is growing! We are seeking an experienced Facilities & Corporate Services Analyst to join our Corporate Services team in Mumbai.

Job Summary

The role purpose is to ensure smooth day-to-day administrative operations of the office by managing facilities, vendor coordination, employee services, and compliance requirements while supporting business continuity and workplace efficiency.

Responsibilities

1. Office Administration & Operations

• Manage day-to-day office operations and ensure a well-maintained workplace
• Oversee housekeeping, pantry, security, and front office services
• Monitor office consumables, stationery, and asset inventory
• Ensure workplace hygiene, safety, and professional standards

2. Vendor Management

• Coordinate with facility vendors (housekeeping, security, AMC providers, etc.)
• Track vendor performance against SLAs/KPIs
• Process invoices, maintain records, and ensure timely payments
• Support vendor onboarding and contract documentation

3. Facilities Coordination

• Assist in maintenance activities including electrical, HVAC, plumbing, and civil work
• Raise service requests and follow up for timely closure
• Maintain logs for equipment, repairs, and preventive maintenance schedules

4. Employee Services & Support

• Address employee queries related to admin/facilities services
• Support seating arrangements, workstation readiness, and office moves
• Coordinate travel desk, courier services, and meeting room bookings

5. Compliance & Documentation

• Maintain statutory and compliance records (as applicable)
• Support audit readiness (EHS, internal audits, etc.)
• Ensure adherence to company policies, health & safety standards

6. Event & Logistics Coordination

• Assist in organizing internal events, meetings, and conferences
• Coordinate logistics, vendor arrangements, and budgets for events

7. MIS & Reporting

• Maintain reports on admin expenses, vendor performance, and asset tracking
• Track budgets and highlight variances
• Prepare periodic dashboards for management review

Key Skills & Competencies

• Strong coordination and multitasking abilities
• Vendor management and negotiation skills
• Good communication and interpersonal skills
• Basic knowledge of facilities management practices
• Attention to detail and problem-solving mindset
• Proficiency in MS Office (Excel, Word, PowerPoint)

Qualifications

Education:

• Graduate in any discipline (preferred: Administration / Management / Commerce)
• Additional certification in Facilities Management (optional advantage)

Experience:

• 2-5 years in administration / facilities / corporate services
• Experience in corporate office environments preferred (IT, BFSI, GCC, etc.)

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.