Facilities Coordinator

• The Facilities Coordinator will be responsible for ensuring smooth day-to-day operations of all facility-related services including housekeeping, cafeteria, security, attendance systems, and administrative support.
• The ideal candidate should be a graduate with excellent communication skills in English, and have prior experience managing multiple facility functions efficiently.

Responsibilities:

Housekeeping Management:

• Supervise housekeeping staff and vendors to ensure cleanliness and hygiene across all office areas.
• Monitor cleaning schedules, supplies, and performance.
• Conduct regular inspections to maintain standards.

Cafeteria & Pantry Management:

• Oversee cafeteria operations and ensure food quality, hygiene, and vendor compliance.
• Coordinate meal plans, feedback collection, and inventory of pantry items.

Security Management:

• Coordinate with the security agency to ensure safety and security protocols are followed.
• Handle incident reporting and emergency preparedness drills.

Attendance & Access Systems:

• Monitor attendance system functionality and resolve related issues.
• Ensure data accuracy and coordinate with the Resource and HR Team for attendance reports.
• Maintain employee ID and access card management.

Administrative Support:

• Support office administration, stationery, courier, and logistics requirements.
• Maintain vendor relationships and ensure service-level agreements are met.
• Assist in budgeting and cost control for facility operations.

Compliance & Reporting:

• Maintain facility-related documentation and compliance records.
• Prepare periodic reports like DMR, MMR and others related to housekeeping, cafeteria, and security performance.
• Job requirements

Skills required:

• Good verbal and written communication.
• Prior work experience as a Facilities Coordinator or similar role for 4+ years.
• Prior experience of facilities management operations and familiarity with office equipment and security systems.
• Prior hands-on experience with facilities management software as well as understanding of safety regulations in offices would be a plus.
• Well-organized and confident with the ability to think quickly during emergencies.
• BSc/ BA in facility management, engineering, business administration or relevant field