UDUPI · FULLTIME
F & B Executive
Royal Orchid & Regenta Hotels
Udupi · onsite · Posted 12d ago
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Section · 01
About this role
- Plan and manage purchasing requirements based on hotel/restaurant operations and approved requisitions.
- Source and evaluate suppliers, vendors, and service providers.
- Obtain quotations and negotiate prices, payment terms, delivery schedules, and other commercial conditions.
- Prepare purchase orders and ensure purchases are made as per approved specifications and budgets.
- Maintain an updated supplier/vendor database.
- Develop reliable alternative suppliers to avoid shortages and operational disruptions.
- Ensure purchases comply with company policies and approval procedures.
- Manage day-to-day operations of the receiving and store departments.
- Ensure proper receiving, inspection, labeling, storage, and issuing of materials.
- Maintain optimum stock levels and avoid both overstocking and stock-outs.
- Implement FIFO/FEFO practices, particularly for food and perishable items.
- Monitor expiry dates, slow-moving items, damaged goods, and obsolete stock.
- Maintain proper bin cards, stock records, and inventory documentation.
- Conduct regular physical stock counts and reconcile discrepancies.
- Ensure proper storage conditions for food, beverages, chemicals, housekeeping materials, and other supplies.
- Verify delivered goods against purchase orders, specifications, delivery notes, and invoices.
- Check quantity, quality, weight, packaging, freshness, expiry dates, and product specifications.
- Coordinate with the Chef, F&B, Housekeeping, Engineering, and other departments for quality approvals where required.
- Reject or return items that do not meet approved specifications.
- Ensure all goods received are properly documented and entered into the inventory system.
- Monitor purchasing prices and identify opportunities for cost savings.
- Compare supplier prices regularly and negotiate competitive rates.
- Monitor food, beverage, and operational supply costs.
- Work closely with Finance/Accounts and management to maintain procurement within approved budgets.
- Investigate inventory variances, wastage, pilferage, and unusual consumption.
- Prepare purchasing and inventory reports for management review.
- Establish and maintain professional relationships with suppliers.
- Evaluate vendor performance based on quality, price, service, reliability, and delivery.
- Conduct periodic supplier reviews and recommend additions or replacements where necessary.
- Resolve delivery, quality, pricing, and billing-related issues promptly.
- Ensure supplier documentation and statutory/compliance requirements are maintained as applicable.
- Supervise Storekeepers, Receiving Clerks, Purchase Assistants, and other assigned team members.
- Allocate duties and ensure efficient daily operations.
- Train staff on inventory procedures, hygiene, safety, documentation, and company policies.
- Monitor staff performance and maintain discipline and accountability.
- Maintain accurate records of purchase orders, goods received notes, material requisitions, issue records, returns, and stock adjustments.
- Prepare daily, weekly, and monthly purchasing and inventory reports.
- Provide information required for audits and management reviews.
- Ensure proper documentation for all purchases and inventory movements.
- Purchasing cost savings
- Supplier price competitiveness
- Stock accuracy
- Inventory turnover
- Reduction in wastage and expiry
- Reduction in stock-outs
- Supplier delivery performance
- Quality rejection rate
- Purchase order compliance
- Inventory variance
- Adherence to approved purchasing budgets
Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.
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Section · 02
Skills
Section · Company
About Royal Orchid & Regenta Hotels
Royal Orchid & Regenta Hotels
Bangalore
IN
About
Royal Orchid Hotels, India's fastest growing chain, caters to the business travellers in India. The group currently operates 100+ hotels - Bangalore, Mysore, Pune, Jaipur, and Hyderabad. The group is present across three different categories of hotels, enabling it to target top, middle & junior management of corporates. Royal Orchid is listed in the Bombay & National stock exchanges (BSE & NSE) and is governed by an independent board of eminent directors. The hotel chain also plans to have an international presence by 2010, with its properties coming up in key locations across India and in Darse-lam. Started in the seventies by Chender K Baljee, the Baljee Group (re-branded as Royal Orchid Hotels) will soon become one of India's most recognized names in hospitality. The hotel also operates the Presidency College of Hotel Management in Bangalore, which provides easy access to a ready pool of trained talent for keeping pace with the growing needs of the industry.
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