F&A Senior Admin Assistant (Grade 7) - EU AP

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Job Description

This position handles all aspects of payments to provide support for the Accounts Payable department. The employee adheres to payment processes related to UPS Global Business Services and serves as a liaison to identify and resolve issues. This position investigates and resolves discrepancies by examining, analyzing, and correcting payment issues. The employee ensures payments are in compliance with legal requirements, UPS specifications, and government regulations.

Responsibilities

• Invoice Processing: Accurately process a high volume of invoices, ensuring all necessary approvals and documentation are obtained.
• Data Entry: Enter invoice details into the accounting system (Oracle), ensuring accuracy and completeness.
• Vendor Management: Communicate with vendors/customers to resolve invoice discrepancies, payment issues, and respond to inquiries.
• Reconciliation: Perform regular reconciliations of accounts payable transactions and resolve any discrepancies.
• Compliance: Ensure all invoices comply with company policies and procedures, as well as relevant regulatory requirements.
• Reporting: Generate and analyze accounts payable reports to assist in financial planning and decision-making.
• Support: Assist with month-end closing activities and provide support to the finance team as needed.
  
  

Qualifications

• Bachelor's Degree or International equivalent - Preferred
• Knowledge of general accounting principles
• Ability to analyze problems or situations and resolve with minimal supervision
• Working knowledge of Oracle, General Ledger, MS Office Products (Outlook, Word, Excel, Access and PowerPoint)
• Must maintain confidentiality of privileged information
  
  

Employee Type

Permanent

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