Export Manager

JOB DESCRIPTION
Export Logistics Manager/Senior Executive
Operations & Documentation | Freight & Customs | Sea Shipments



About the Role
We are looking for a detail-oriented and proactive Export Logistics Executive to join our international trade team. The incumbent will be responsible for end-to-end management of sea export shipments from pre-shipment documentation and customs clearance through to post-shipment banking formalities. The ideal candidate brings hands-on experience with export documentation, a solid understanding of Letter of Credit (LC) transactions, and the ability to coordinate seamlessly across shipping lines, freight forwarders, CHA agents, and bank teams.

Key Responsibilities
Shipment Planning & Coordination
Plan and execute FCL / LCL sea export shipments across designated trade lanes.
Coordinate with freight forwarders, shipping lines, and CHA agents for bookings, container allocation, and vessel scheduling.
¢ Monitor container movement from stuffing to vessel departure and provide timely updates to stakeholders.
¢ Handle 50+ TEU / month (volume as applicable to role level).

Export Documentation
¢ Prepare and verify all pre-shipment documents: Commercial Invoice, Packing List, Shipping Bill, ARE-1 / ARE-3, SDF / GR forms.
¢ Coordinate with CHA for Shipping Bill filing on ICEGATE; resolve customs queries and amendments.
¢ Issue and manage Bills of Lading (B/L) Original, Surrender, Switch, and Telex Release.
¢ Prepare Bank Covering Letters and submit complete post-shipment document sets to the bank within stipulated timelines.
¢ Maintain document registers and ensure 100% compliance with DGFT / RBI export regulations.

Letter of Credit (LC) Management
¢ Scrutinise LC terms upon receipt; flag discrepancies and liaise with the buyer / issuing bank for amendments.
¢ Prepare LC-compliant document sets (Sight / Usance / Standby) adhering to UCPDC 600 guidelines.
¢ Coordinate with the negotiating bank for LC negotiation, bill discounting, and realisation of export proceeds.
¢ Maintain LC-wise tracking and ensure zero discrepancies in submissions.

Compliance & Reporting
¢ Ensure timely BRC (Bank Realisation Certificate) closure and EDPMS (Export Data Processing & Monitoring System) compliance.
¢ Liaise with auditors / DGFT for export obligations, advance licence, and EPCG licence matters.
¢ Prepare weekly / monthly MIS reports on shipment status, freight costs, and document TAT.
¢ Stay updated on changes in customs tariff, EXIM policy, and RBI circulars.

Required Qualifications & Experience
¢ Bachelor's degree in Commerce, Business Administration, Logistics, or a related field.
¢ 2 6 years of direct experience in export logistics / freight forwarding / international trade documentation.
¢ Proven hands-on experience with sea freight exports (FCL / LCL).
¢ Strong knowledge of export documentation: Shipping Bill, B/L, Commercial Invoice, Packing List, COO, Phytosanitary Certificate (as applicable).
¢ Working knowledge of Letter of Credit (LC) scrutiny, compliance, and negotiation.
¢ Familiarity with ICEGATE, EDPMS, and RBI / DGFT regulations.
¢ Good understanding of INCOTERMS 2020 (EXW, FOB, CFR, CIF, DDP).
¢ Proficiency in MS Office (Excel, Word); experience with ERP / trade management software is a plus.

Preferred Qualifications
¢ Experience with AEO (Authorised Economic Operator) status procedures.
¢ Prior exposure to SEZ / bonded warehouse / deemed exports.
¢ Exposure to import-side documentation (Bill of Entry) for holistic supply-chain visibility.
¢ Working knowledge of EXIM trade finance instruments (Bank Guarantee, Standby LC, Buyers Credit).
¢ Certification in Export-Import Management (IIFT / FIEO / equivalent) is advantageous.

Competency Framework

Competency AreaKey Indicators to EvaluateDocumentation Accuracy¢ Ability to prepare error-free pre & post shipment documents
¢ Zero-discrepancy LC document sets
¢ Compliance with UCPDC 600 & RBI normsLogistics Execution¢ Sea freight booking & container management
¢ Coordination with shipping lines, CHA, freight forwarders
¢ Container tracking & exception handlingLC & Banking Knowledge¢ LC scrutiny and discrepancy identification
¢ Bank submission within stipulated TAT
¢ EDPMS & BRC closure disciplineCommunication¢ Clear verbal and written communication with banks, buyers, and customs
¢ Ability to negotiate freight rates
¢ Stakeholder reporting and MIS preparationProcess & Compliance¢ EXIM policy awareness & DGFT compliance
¢ ICEGATE filing proficiency
¢ Audit readiness and record management
What We Offer
¢ Competitive CTC with performance-linked incentives.
¢ Opportunity to work across diverse trade lanes and commodity types.
¢ Structured learning path with exposure to import documentation and trade finance.
¢ Collaborative work culture with cross-functional exposure (Sales, Finance, Supply Chain).
¢ Company-sponsored training in EXIM regulations and LC management.

How to Apply
Interested candidates may send their updated CV along with a brief note on their export documentation experience to:

[email removed] | [phone removed]
This document is confidential and intended solely for recruitment purposes. | S.P Yarns Confidential