Export Executive

Role & responsibilities

• Handle international purchase and import procurement activities.
• Coordinate with overseas suppliers for quotations, orders, delivery schedules, and payments.
• Prepare and process Purchase Orders (POs) and maintain purchase records.
• Negotiate pricing, payment terms, lead time, and delivery conditions with suppliers.
• Coordinate with freight forwarders, customs agents, and logistics partners.
• Manage import/export documentation such as Proforma Invoice, Commercial Invoice, Packing List, Bill of Lading/Airway Bill, Certificate of Origin, and other required documents.
• Track shipments and ensure timely receipt of materials.
• Follow up with suppliers regarding pending orders, shortages, quality issues, and delayed deliveries.
• Coordinate with Accounts, Stores, Quality, Production, and Purchase departments Maintain supplier databases, purchase reports, and shipment tracking records.

Preferred candidate profile

• Strong knowledge of International Purchase / Import-Export processes.
• Good understanding of purchase documentation and logistics.
• Vendor negotiation and supplier management skills.
• Knowledge of Incoterms, shipping documentation, and customs procedures.
• Good communication and follow-up skills.
• Strong MS Excel and ERP knowledge.
• Ability to manage multiple purchase orders and shipments simultaneously.
• Good analytical and problem-solving skill