Export Documentation Officer

Role & responsibilities

1. Prepare and file Commercial Invoices and Packing Lists.

2. Review and confirm export documentation requirements with the Customs House Agent (CHA) before customs filing.

3. Prepare and submit Shipping Instructions (SI).

4. Verify and review Bill of Lading (B/L) drafts.

5. Coordinate and verify Plant Quarantine (PQ) and Fumigation documents.

6. Prepare complete export documentation as per customer requirements and country-wise regulations.

7. Prepare, verify, and submit Letter of Credit (L/C) documents to the bank as per L/C terms and conditions.

8. Prepare preferential Certificates of Origin under AIFTA and APTA, as per customer requirements and importing-country regulations, through the Export Inspection Agency (EIA).

9. Obtain ocean freight quotations from freight forwarders and share them with the concerned trader.

10. Prepare and coordinate Bill of Lading (B/L) surrender letter requests.

11. Arrange booking and dispatch of original export documents through DHL and FedEx courier.

12. Coordinate with customers, freight forwarders, CHA, banks, EIA, and other stakeholders for smooth export documentation and shipment processing.

13. Maintain proper records of all export documents and ensure timely submission and dispatch.

Preferred candidate profile

Qualification & Experience

• Any Degree / B.Com / BBA / MBA International Business / Logistics / Supply Chain preferred.
• Knowledge of Export Documentation, Shipping Procedures, and International Trade Regulations.
• Good knowledge of MS Excel and MS Office.

Experience:

• 2 - 5 years of experience in Export Documentation / Export Operations / Logistics.
• Experience in preparing Commercial Invoices, Packing Lists, Shipping Instructions, Bill of Lading, L/C documents, Certificates of Origin, PQ and Fumigation documents.

Mobile: [phone removed]

Email: [email removed]

Company: Vaighai Chemical Industries Limited

Work Location: 39(B) Anna Nagar, Madurai 625 020

Company Website: https://vaighai.com/

Profile: https://www.instagram.com/reel/C0NvKdpvEBI/?igsh=c3B0Y29sd3p4ZWl1