Export Documentation Executive

Role & responsibilities

• Pre-Shipment Documentation:
• Prepare and verify Commercial Invoices, Packing Lists, Certificates of Origin, Insurance Certificates, and related export papers.
• Coordinate booking, container planning, and shipping instructions with shipping lines and freight forwarders.
• Verify and approve drafts for Bills of Lading (B/L) and shipping bills.
• Post-Shipment & Bank Documentation:
• Prepare and submit post-shipment documents to banks for negotiation under Letters of Credit (LC) or collection.
• Manage export incentive and compliance documentation (such as e-BRC, RoDTEP, or duty drawback claims).
• Coordination & Compliance:
• Liaise with CHAs and customs officials to ensure seamless customs clearance and regulatory compliance (DGFT, EXIM policies).
• Coordinate with production, warehouse, and dispatch teams to align factory stuffing and loading schedules.
• Track active shipments and update internal teams and international buyers on transit statuses.
• Record Keeping & Reporting:
• Maintain systematic digital and physical archives of all export orders, shipping bills, and statutory records for audits.
• Prepare regular reports on dispatch trackers, outstanding payments, and shipment discrepancies.

Preferred candidate profile

Perks and benefits