Export Documentation Executive

Key Responsibilities

• Prepare and process export documentation including Commercial Invoice, Packing List, Certificate of Origin, Bill of Lading/Airway Bill, and Shipping Bill.
• Coordinate with freight forwarders, CHA (Customs House Agents), and shipping lines for timely dispatch of consignments.
• Ensure compliance with DGFT, Customs, and country-specific import regulations for 30+ export destinations.
• Liaise with banks for LC (Letter of Credit) documentation, negotiation, and realization of export proceeds.
• Manage export incentive schemes (RoDTEP, Duty Drawback, EPCG, Advance Authorization) and related filings.
• Track shipment status and proactively resolve documentation discrepancies to avoid delays/demurrage.
• Maintain accurate records of shipping bills, BRC (Bank Realization Certificates), and export ledgers.
• Coordinate with production and quality teams for shipment readiness and pre-shipment inspection requirements.
• Handle country-specific certifications (e.g., Certificate of Origin - GSP/Non-Preferential, Fumigation Certificate, Halal/other regulatory certificates as applicable).
• Support internal and customer audits related to export compliance.

Required Knowledge Areas

• Export-Import (EXIM) Documentation: Commercial Invoice, Packing List, Bill of Lading, Shipping Bill, Certificate of Origin
• Letter of Credit (LC) Operations: LC scrutiny, discrepancy handling, negotiation with banks
• DGFT Policies & Procedures: IEC, licensing, Foreign Trade Policy provisions
• Customs Procedures: Shipping Bill filing, ICEGATE portal, HS Classification
• Export Incentive Schemes: RoDTEP, Duty Drawback, EPCG, Advance Authorization
• INCOTERMS: FOB, CIF, CFR, EXW, and their documentation implications
• Logistics Coordination: Freight forwarding, container/vessel booking, CHA coordination
• Banking & Forex Documentation: BRC, FIRC, export realization tracking
• Country-Specific Compliance: Import regulations for key export markets (US, EU, Middle East, Africa, etc.)
• ERP/Export Software: SAP or similar ERP for export order and documentation management