Export Documentation Executive - Female candidates only

Job Title: Export Documentation Executive - Female candidates only

Location: Bhandup, Mumbai (400078)

Department: Export Operations

Reporting To: Head of Export Department

Employment Type: Full-Time

Gender: Female Candidate Only

Office Timings:

• Monday to Friday: 09:30 HRS to 18:30 HRS
• 1st, 3rd, and 5th (if any) Saturdays: 09:30 HRS to 13:30 HRS

About the Organisatio

AGT Foods India Pvt. Ltd. is the Indian operational subsidiary of AGT Food and Ingredients Inc., a global leader in value-added agricultural processing, export-import, and origination of pulses, grains, staple food commodities, and food ingredients. Headquartered in Mumbai, AGT Foods India manages cross-border trade transactions, high-volume shipping lines, multimodal freight execution, and extensive domestic and international commercial supply networks.

Role Overview

AGT Foods India is seeking a detail-oriented, systematic Export Documentation Executive to take full ownership of post-order shipping documentation, customs clearance coordination, trade compliance, and bank document presentations.

This role manages documentation accuracy across high-volume containerized agricultural commodity exports, ensuring zero discrepancy under Letters of Credit (LC), bank realization cycles, and phytosanitary regulatory guidelines.

Key Responsibilities

1. End-to-End Export Documentation Preparation

• Draft, review, and finalize complete, zero-defect export document sets:

Commercial Invoices & Detailed Packing Lists

Bills of Lading (draft verification, clause checking, final BL issuance)

Certificates of Origin (Non-Preferential, Preferential / COO from Trade Agencies)

Phytosanitary Certificates & Fumigation Certificates

Certificates of Analysis / Quality, Weight & Inspection Certificates

Shipment Advices and Insurance Declarations

• Ensure strict adherence to contractual terms, purchase orders, and sales confirmations.

2. Trade Finance & Bank Presentation (LC / CAD / TT)

• Scrutinize incoming Letters of Credit (LC) under UCP 600 rules; identify clauses requiring amendment before cargo stuffing.
• Prepare bank presentation cover letters and deliver clean original document sets to negotiating banks under strict presentation deadlines.
• Follow up on document negotiation, acceptance, and payment realization under Cash Against Documents (CAD), Documents Against Acceptance (DA), and TT remittance terms.
• Coordinate with internal finance and accounting desks to reconcile Bank Realization Certificates (e-BRC / IRM) and resolve bank discrepancy notices.

3. Customs, Port & Shipping Line Coordination

• Liaise with Custom House Agents (CHAs), freight forwarders, and ocean carriers to ensure timely filing of Shipping Bills, container stuffing sheets, and VGM (Verified Gross Mass).
• Review draft Shipping Bills, verify correct HS code classification, duty drawbacks, RoDTEP/MEIS claims, and Lut/GST invoicing declarations.
• Coordinate container tracking, sailing confirmation, and timely dispatch of original negotiable document sets via international couriers to overseas buyers or destination banks.

4. Regulatory, Quarantine & Destination Compliance

• Liaise with plant quality/inspection teams and Plant Quarantine / PPQ offices for phytosanitary applications and approvals.
• Manage destination-specific pre-shipment filings, cargo declarations, and electronic portal submissions (e.g., CargoX / ACID filings for Middle East/Egypt, Saber, or relevant trade portals).
• Maintain complete document archives, digital audit trails, and physical records for internal quality compliance and statutory audits.

5. Cross-Functional Coordination & Tracker Maintenance

• Maintain real-time daily shipment MIS trackers and status reports in MS Excel covering pipeline stages from booking to payment realization.
• Coordinate with internal procurement, warehousing, sales desks, and accounts to ensure seamless container handovers and timely customer updates.

Candidate Profile & Qualifications

• Education: Graduate in Commerce (B.Com), Business Administration (BBA), Foreign Trade, International Logistics, or related field. A Diploma/Degree in Export-Import Management is preferred.
• Experience: 3 to 6 years of hands-on export documentation experience, preferably in agricultural commodities, food ingredients, FMCG, or bulk/containerized manufacturing export firms.
• Core Technical Competencies:

In-depth understanding of export document preparation and INCOTERMS

Working knowledge of UCP 600 guidelines and LC document scrutiny.

Familiarity with customs export procedures, ICEGATE / e-BRC tracking, and DGFT portals.

• Software Skills: Proficiency in Advanced MS Excel (VLOOKUP, Pivot Tables, conditional formulas) and enterprise ERP systems (Microsoft Dynamics and D365 preferred)
• Communication Skills: Clear and professional written and spoken English for direct coordination with international shipping lines, banks, and buyers.