Export Control Coordinator

Export Control Coordinator

Employment Type: This is a contract position for a period of 1 year. Candidates should be comfortable with the contractual nature of the role.

Responsibilities

• Review technical documents, product specifications, drawings, bills of material, data sheets, software descriptions, and customer requirements to identify whether export control review or license authorization is required.
• Support classification of products, technology, software, and technical data under applicable export control lists, including SCOMET and other relevant international control regimes where applicable.
• Coordinate with engineering, program, purchase, sales, logistics, legal, and compliance teams to collect technical and commercial information needed for export control assessment.
• Determine whether an export license, authorization, registration, or internal approval is required before shipment, technology transfer, demonstration, repair return, training, or sharing of controlled technical information.
• Prepare, compile, verify, and maintain documents required for export license applications, including end-use/end-user certificates, purchase orders, technical write-ups, product classifications, customer declarations, shipment details, and supporting compliance records.
• Apply for export licenses through the relevant government portal or authority, including the DGFT Export Management System for SCOMET or restricted exports where applicable.
• Track license application status, respond to authority queries, coordinate clarifications with internal stakeholders, and maintain complete records of approvals, amendments, revalidations, and post-reporting obligations.
• Screen customers, end users, consignees, intermediaries, countries, and transactions against sanctions, denied-party, embargo, and restricted-party requirements as per company procedure.
• Maintain export control files, audit trails, license registers, classification records, shipment approvals, and evidence of compliance for internal and external audits.
• Support awareness sessions and internal guidance to business teams on export control requirements, documentation discipline, and controlled technology handling.
• Monitor updates in applicable export control rules, DGFT notifications, SCOMET list changes, and internal procedures, and escalate potential compliance risks to the Export Control Manager.

Qualifications

• Bachelor's degree in Engineering, Science, International Trade, Supply Chain, Law, Commerce, or a related discipline. Engineering or technical background is preferred for roles involving complex equipment or technology.

Required Skills

• Minimum 3–4 years of experience in export control, trade compliance, export documentation, aerospace/defence compliance, logistics compliance, or regulated international trade.
• Working knowledge of export control concepts, including controlled goods, dual use items, technical data, intangible technology transfer, end-use/end-user checks, license conditions, and record retention.
• Practical understanding of SCOMET regulations, DGFT export authorization process, and documentation required for license applications in India.
• Ability to read and understand technical documents such as drawings, specifications, data sheets, part lists, product descriptions, test equipment documents, software/firmware descriptions, and customer technical requirements.
• Experience in preparing or supporting export license applications, including coordination of end-use certificates, technical write-ups, customer declarations, and internal approvals.
• Strong documentation discipline, analytical ability, and attention to detail, with the ability to identify missing information or inconsistencies in license application files.
• Good communication skills to work with technical, commercial, legal, logistics, and government-facing stakeholders.
• Proficiency in Microsoft Office tools, document management systems, and online government or compliance portals.