Exim Executive

Role & responsibilities

• Plan, monitor and coordinate all export and import shipments through to delivery
• Prepare and manage EXIM documents: invoices, packing lists, certificates of origin, drafts, inspection certificates, insurance policies and Bill of Lading
• Handle Letter of Credit (LC) operations, including reviewing buyers' LC applications and drafts against sales contracts, and opening and tracking non-fund-based import limits
• Manage EBRC closure and LC administration for exports
• Work with various INCOTERMS (FOB, CIF, DDP, DDU) and manage demurrage and detention
• Ensure compliance with licenses, banking, DGFT and customs regulations, as well as ISO standards
• Build relationships with shipping lines and freight forwarders to secure competitive rates
• Research the best shipping routes, carriers and techniques
• Communicate shipment status, documents and payment information to customers
• Coordinate with CHAs, inland ports, transporters, banks, and the marketing, purchase and plant teams
• Process EXIM bills on time, handle month-end provisions and maintain complete accounting
• Perform costing for import shipments in the consignment database
• Handle damaged or short-landed shipments: coordinate surveys, obtain short lading certificates from customs, and file and follow up on insurance claims
• Obtain attested export documents from the Chamber of Commerce and Industry
• Track performance metrics, review budgets and expenditure, and prepare MIS reports with improvement suggestions
• Stay updated on Indian and international trade policies, including FTAs, MEIS and duty drawback

Preferred candidate profile

• Minimum 2- 5 years of experience in export/import operations, preferably in a manufacturing or industrial setup
• Qualification or working knowledge of export/import documentation
• Strong knowledge of customs, clearing house procedures, LC, INCOTERMS, and international trade and taxation
• Working knowledge of ERP, Tally and Advanced Excel
• Excellent communication and interpersonal skills, with strong follow-up
• Proactive approach and the ability to organise shipment processes efficiently