Exim Documentation Executive

Responsible for preparing, maintaining, and coordinating export-import documentation and supporting the smooth execution of international shipments in coordination with customers, freight forwarders, CHA, shipping lines, banks, and internal departments.

Key Responsibilities:

• Prepare and verify export documentation, including commercial invoices, packing lists, shipping documents, certificates, and other required documents.
• Coordinate with freight forwarders, CHA, shipping lines, transporters, and customs-related agencies.
• Coordinate with banks regarding export documentation and payment-related requirements.
• Maintain proper records of export shipments and related documentation.
• Track shipment schedules, container bookings, dispatches, and delivery status.
• Ensure all documentation is accurate and submitted within the required timelines.
• Coordinate with production, accounts, sales, logistics, warehouse, and other internal departments.
• Assist with documentation related to import shipments, wherever applicable.
• Maintain records of shipping bills, bills of lading/airway bills, certificates, invoices, and other EXIM documents.
• Assist with documentation related to Letters of Credit (LC), advance payments, and other export payment terms.
• Follow up regarding export realization and required banking documentation.
• Assist in ensuring compliance with applicable EXIM regulations and company procedures.
• Prepare shipment status reports and EXIM-related MIS for management.
• Maintain proper filing and systematic records of all export-import documents.

Educational Qualification:

• Bachelor's degree in Commerce, International Business, Logistics, or a related field.
• B.Com / M.Com / BBA / MBA (International Business) will be considered.
• Candidates with relevant EXIM or export documentation courses/certifications will have an added advantage.

Experience

• 0-5 years of experience in EXIM, export documentation, logistics, or a related field.
• Freshers are welcome to apply.
• Candidates with prior experience in export documentation or manufacturing will be preferred.

Required Skills & Competencies:

• Good written and verbal communication skills.
• Strong attention to detail and accuracy in documentation.
• Good coordination and follow-up skills.
• Basic understanding of export-import processes will be an advantage.
• Knowledge of commercial invoices, packing lists, shipping documents, and other export documentation will be preferred.
• Basic knowledge of Incoterms, LC, and export payment terms will be an advantage.
• Good knowledge of MS Office, particularly Excel and Word.
• Ability to work with multiple departments and external agencies.
• Willingness to learn EXIM procedures and regulations.
• Good organizational and time-management skills.

Key Performance Indicators (KPIs):

• Accuracy of EXIM documentation.
• Timely completion and submission of shipment documents.
• Smooth coordination of export shipments.
• Proper maintenance of EXIM records.
• Minimization of documentation errors.
• Timely follow-up with internal and external stakeholders.
• Compliance with applicable documentation requirements.