Executive

Role & responsibilities

Procurement Operations

• Manage the complete procurement cycle, including receipt, verification, and processing of indents received from departments, divisions, sites, stores, and group companies.
• Coordinate with indenters and user departments to understand specifications, quantities, delivery schedules, and operational requirements.
• Identify and develop reliable local and outstation suppliers for various categories of materials, equipment, services, and consumables.
• Conduct market enquiries and obtain quotations, catalogues, samples, technical details, and commercial information from suppliers.
• Float enquiries, collect and scrutinize quotations, and prepare comparative statements for procurement decisions.
• Coordinate release of Purchase Orders (POs) and Work Orders in accordance with approved procedures and authorizations.
• Conduct commercial negotiations with suppliers as per company guidelines and obtain necessary recommendations and approvals.

Vendor & Supply Management

• Establish and maintain good working relationships with suppliers and service providers.
• Follow up with suppliers, transporters, stores, and field teams to ensure timely delivery and availability of materials at the required location.
• Identify alternate sources of supply and support vendor development initiatives.
• Monitor supplier performance and assist in resolution of supply-related issues.

Material Tracking & Coordination

• Monitor pending procurement items, delayed deliveries, rejected materials, returnable and non-returnable gate-pass materials.
• Coordinate corrective actions to ensure timely closure of procurement and material-related issues.
• Liaise with Stores, Finance, Accounts, and user departments for smooth procurement execution.

Commercial Verification & Compliance

• Verify purchase bills, cash bills, ratification bills, and supporting documentation.
• Coordinate with Accounts Department for payment processing and supplier follow-up.
• Ensure compliance with GST and other statutory requirements applicable to procurement transactions.
• Maintain procurement documentation and records as required for audit and compliance purposes.

SAP / ERP & Process Compliance

• Process procurement activities through SAP/ERP systems and ensure compliance with system controls.
• Create, monitor, and track Purchase Requisitions, Purchase Orders, Goods Receipts, and related procurement transactions.
• Support SAP implementation, testing, process improvements, and resolution of operational issues within the procurement module.
• Assist in generating procurement MIS, reports, and data analysis as required.

Cross-Functional Support

Support procurement requirements across diversified business activities, including:

• Engineering and Maintenance Procurement
• Stationery and General Maintenance
• Construction Materials and Services
• Mechanical and Electrical Equipment
• Fleet and Automobile Procurement
• Hospitality and Hotel Support Procurement
• Retail and Merchandising Procurement
• Industrial Consumables and General Procurement

Succession & Capability Development

• Develop knowledge of multiple procurement categories handled by the department.
• Be willing to take up additional responsibilities based on departmental requirements.
• Support succession planning initiatives through continuous learning and skill development.

Preferred candidate profile

• Graduate in Commerce, Business Administration, Engineering, or related discipline.
• 2 to 5 years of experience in Purchase, Procurement, Supply Chain, Materials Management, Commercial, or related functions.
• Experience in SAP / ERP-based procurement environments preferred.