Executive

• Create Purchase Orders (POs) in the ERP system (SAP/Oracle/ERP).
• Verify pricing, quantity, tax, payment terms, delivery schedules, and vendor details before PO release.
• Ensure POs are created within the defined turnaround time (TAT).
• Modify or cancel POs whenever required after obtaining approvals.

• Validate approved quotations and costing before PO creation.
• Check customer requirements against vendor quotations.
• Ensure correct HSN code, GST, unit of measure (UOM), and product description.

• Share Purchase Orders with vendors.
• Obtain PO acknowledgements from vendors.
• Follow up for order acceptance, delivery commitments, and dispatch schedules.
• Resolve discrepancies related to pricing, quantity, or specifications.

• Maintain accurate procurement records.
• Update ERP with order status and delivery commitments.
• Attach quotations, approvals, and supporting documents.
• Ensure proper documentation for audit purposes.

• Coordinate with Sales, Procurement, Finance, Warehouse, and Logistics teams.
• Escalate delays or issues affecting customer deliveries.
• Support purchasers in expediting urgent requirements.

• Follow procurement SOPs and approval matrix.
• Ensure company policies and statutory compliance are maintained.
• Maintain confidentiality of pricing and commercial information.

• Purchase Order accuracy (%)
• Purchase Order creation TAT
• Number of POs processed per day
• Vendor acknowledgement turnaround time
• Number of PO revisions due to errors
• Compliance with procurement policies
• Customer order fulfillment support

• Good knowledge of Purchase Order processing
• Basic understanding of procurement and supply chain operations
• ERP knowledge (SAP MM preferred)
• Strong MS Excel skills
• Good communication and coordination skills
• Attention to detail and analytical thinking
• Ability to work under pressure and meet deadlines

• Bachelors Degree (B.Com, BBA, BE, MBA, or equivalent)
• 0-3 years of experience in Procurement, Supply Chain, or Purchase Operations
• Experience in B2B eCommerce or MRO procurement is preferred

Required Skills