Executive

JOB DESCRIPTION

Company: Gem Aromatics Limited

Department: Finance & Accounts

Designation: Accounts Executive

Location: Head Office Vikhroli West, Mumbai, Maharashtra

Reporting To: Finance Manager / Head Finance

Employment Type: Full-Time

Office Address

Gem Aromatics Limited

Kailash Industrial Complex, A-410/503,

P. Road, Link Road, Powai, Near Nagbaba Mandir,

90 D, Park Site Road, Pirojshanagar,

Vikhroli West, Mumbai 400079, Maharashtra

Working Schedule

• Working Days: Monday to Saturday
• Week Offs: 2nd & 4th Saturday and every Sunday
• Office Timings: 10:00 AM to 6:30 PM

About Gem Aromatics Limited

Gem Aromatics Limited is a leading manufacturer and exporter of essential oils, aroma chemicals, fragrance ingredients, mint derivatives, and specialty chemicals. With a strong global presence and advanced manufacturing facilities across India, the company is committed to delivering innovative, sustainable, and high-quality products while

maintaining the highest standards of operational excellence, regulatory compliance, and customer satisfaction.

Job Summary

We are seeking a highly organized and detail-oriented Senior Accounts Executive to manage accounting operations, statutory compliance, payment processing, MIS reporting, receivable monitoring, and commercial documentation. The ideal candidate should possess strong accounting knowledge, hands-on experience in SAP, GST compliance, and manufacturing accounting while coordinating with internal departments, factories,auditors, transporters, and vendors.

Key Responsibilities

Accounts & Finance

• Verify and review daily inward accounting entries.
• Review and reconcile factory petty cash transactions.
• Prepare inward files and submit them to management for approval.
• Process vendor payments and obtain approvals through SAP.
• Verify vendor invoices, purchase documents, and supporting records before payment processing.
• Maintain proper accounting records, vouchers, and supporting documentation.
• Support month-end and year-end closing activities.

Receivables Management

• Review debtor ageing reports and monitor outstanding receivables.
• Follow up internally for pending customer collections.
• Prepare receivable reports for management review.

GST & Statutory Compliance

• Prepare and assist in filing GSTR-9 and GSTR-9C.
• Perform GST reconciliations and maintain statutory records.
• Coordinate with auditors and tax consultants during audits.
• Ensure timely compliance with GST and other statutory requirements.

Commercial & Export Documentation

• Prepare and monitor Duty Drawback receivable reports.
• Prepare RoadTap receivable reports.
• Prepare IGST Refund receivable reports.
• Track export incentive receivables and coordinate for timely realization.

Vendor & Logistics Coordination

• Follow up with factories for pending transporter invoices.
• Verify transporter invoices with approved quotations and commercial terms.
• Maintain transporter billing sheets.
• Coordinate with logistics, procurement, and plant teams for invoice reconciliation.

MIS & Reporting

• Prepare weekly and monthly MIS reports.
• Submit debtor reports to management.
• Report all corporate credit card transactions and outstanding payments.
• Generate financial reports as required by management