Executive To Asst. Manager - Admin

Role & responsibilities

Responsible for handling all Administration related activities at Dahej location.

Responsible for supervision of the House keeping activities provided by the Service Providers right from deployment of housekeeping manpower till the execution at the respective areas and ensuring effective implementation of proper housekeeping at the respective areas and departments.

Responsible for effective contract labor management.

Responsible for effective security management.

Responsible for effective canteen management.

Responsible for effective transport management. Timely renewal of vehicle insurances, PUC, vehicle maintenance etc. for vehicles owned by the company and follow up with finance and accounts for timely release of payments.

Responsible for effective pest control management.

Responsible for effective garden maintenance.

Responsible for scrutinizing all bills related to HR& Administration, forwarding the same for due approvals, JCR etc. and forward to finance department for payments.

Responsible for coordination with finance department in releasing the payments to the related vendors.

Responsible for the end-to-end process in the issue of canteen coupons to the employees, i.e. Lunch, Tea, Guest coupons, right from initiating printing till issue to the end user. Responsible for initiating Identity cards and medical cards, SEZ cards, issue to the employees.

Responsible for preparation, execution, renewals of work orders, Agreements, issued to various vendors and service providers.

Responsible to support in preparing MIS data as required by Head Operations and Head HR.

Responsible for upkeepment and maintenance of Guesthouse.

Provide administrative support to the management team and other staff members as needed.

Coordinate and schedule meetings, appointments, and travel arrangements.

Prepare and maintain accurate records, files, and reports.

Respond to inquiries from staff, clients, and external stakeholders in a timely and professional manner.

Manage office supplies and equipment, ensuring that inventory levels are maintained and orders are placed as necessary.

Maintain office security by ensuring that doors are locked, security alarms are set, and keys are appropriately managed.

Assist with the organization of events and other activities, including booking venues, arranging catering, and preparing materials.

Perform other administrative duties as required.