Executive Technical Assistant

Role Overview

We are seeking an organised, discreet and digitally proficient Executive Assistant to manage the Managing Directors office and provide dependable day-to-day executive support. The role centres on calendar management, correspondence, meetings, travel and stakeholder coordination, with additional responsibility for preparing professional presentations, using AI tools effectively and providing practical digital support for the MDs office.

Executive Assistance and Office Management

• Manage the MDs calendar, appointments and daily priorities, resolving scheduling conflicts and ensuring timely reminders.
• Organise internal and external meetings, prepare agendas and briefing materials, and coordinate meeting logistics.
• Draft and manage emails, letters and other correspondence on behalf of the MD.
• Attend meetings, prepare minutes and maintain action trackers; follow up with teams to ensure timely completion.
• Coordinate domestic and international travel, including flights, hotels, visas, local transport and detailed itineraries.
• Accompany the MD on business trips, meetings and professional engagements, providing coordination support.
• Act as a point of contact between the MD and senior management, employees, clients and business partners.
• Screen calls, emails and meeting requests; bring urgent matters to the MD’s attention.
• Collect business updates from departments, consolidate information and track follow-ups for the MD.
• Maintain organised records, contact databases and confidential documents for the MD’s office.
• Coordinate expenses, reimbursements and administrative requirements, anticipating the MD’s needs.
• Handle sensitive business and personal information with discretion and sound judgment.

Presentations AI and Digital Support

• Create, format and refine professional PowerPoint presentations, meeting decks and briefing documents using inputs provided by the MD and relevant teams.
• Use AI tools effectively to support drafting, summarisation, research, presentation development and routine office tasks; review outputs for accuracy and relevance.
• Convert notes, business updates and data into clear summaries, charts and management presentations.
• Use Excel and other office tools to maintain trackers, prepare basic reports and organise information for the MD.
• Support video meetings, document sharing, digital collaboration and basic troubleshooting of office tools; coordinate with IT support when required.
• Identify practical digital tools and simple automation opportunities to improve the efficiency of the MD’s office, while protecting confidential information.

Qualifications and Experience

• Bachelor’s degree in business administration, commerce, management or another relevant discipline.
• Preferably 8–10 years of experience as an Executive Assistant or Personal Assistant supporting an MD, CEO or other senior leader.
• Strong calendar management, travel coordination, correspondence and stakeholder management skills.
• Excellent written and verbal communication, attention to detail and professional presentation.
• Proficiency in PowerPoint, Excel, Word, email, calendars and digital collaboration tools, with practical experience using AI tools.
• Ability to prepare polished presentations and concise summaries from varied inputs.
• Sound judgment, confidentiality, adaptability and the ability to manage competing priorities independently.
• Male Candidates will be preferred.

Travel and Working Requirements

• Willingness to travel frequently, domestically and internationally, and accompany the MD for business engagements.
• Flexibility to accommodate changing schedules and occasional evening or weekend engagements, as required.
• Comfortable attending business dinners and networking engagements.