Executive - Stores

Roles and Responsibility:

• Receive and unload incoming raw materials and shelf-life items as per safety guidelines.
• Physically verify materials received and ensure correct documentation is handed over to the Billing/Invoice team for GRN processing.
• Update physical stock registers and maintain real-time record accuracy.
• Store materials according to type, batch, shelf life and FIFO/FEFO requirements.
• Maintain proper binning, labeling and traceability of all raw materials.
• Coordinate with QC for sampling, inspection and approval activities.
• Ensure timely issuance of raw materials to production based on the daily/weekly production plan.
• Maintain optimum stock levels through regular stock monitoring, Mini-Max, reorder levels, ABC analysis and identification of non-moving items.
• Manage material planning and control activities to support uninterrupted production.
• Maintain 5S, cleanliness and housekeeping standards in all RM store areas.
• Ensure that all store operations are carried out as per SOPs, procedures and OCP requirements.
• Prepare, update and implement OCPs related to RM handling and warehouse activities.
• Provide awareness to junior team members on Quality, Environmental and Safety policies.
• Store different types of waste in designated color-coded containers as per environmental guidelines.
• Update and maintain records such as Aspect-Impact Register, Risk Opportunity Register and Compliance documentation.
• Maintain accurate documentation for receipts, issues, stock registers and material movement records.
• Support internal and external audits by providing required information and closing observations.
• Conduct daily (planned SKU s), monthly and annual physical stock counts and ensure zero variance.
• Address discrepancies identified during inventory checks and audits and ensure timely closure.
• Coordinate with Purchase, QC, Production and Billing/Invoice teams for material movement and documentation flow.
• Monitor material flow using SAP-MM reports for stock overview, reservations and inventory tracking.
• Ensure accurate and timely issue posting (material issue to production) in SAP, depending on access rights.
• Follow all quality, safety and compliance requirements in daily store operations.
• Support warehouse operational efficiency and continuous improvement initiatives.

Skills and Competencies

• 2-5 years experience in RM WH Diploma / Graduation in any specialization / Material management

• SAP S/4HANA exposure for material and inventory processes.
• Knowledge of RM specifications and handling.
• Strong documentation and record-keeping accuracy.
• Good communication with internal and external teams.
• Awareness of safety, quality and compliance standards.
• Inventory-control skills including FIFO/FEFO and stock rotation.
• Problem-solving, planning, team-building and decision-making skills.
• Good commercial awareness and cost understanding.