Executive/Sr. Executive - Payroll

Role & responsibilities

1. End-to-End Payroll Processing (SAP HR)

• Execute monthly payroll runs on SAP HR / HCM, ensuring accurate gross-to-net calculations and timely salary disbursements.
• Validate and upload monthly payroll inputs: attendance, leaves, overtime, incentives, variable pay, arrears, and loan/advance deductions.
• Run pre-payroll audits, gross-to-net variance checks, and prepare bank upload files for fund transfers.
• Process Full & Final (F&F) settlements, including gratuity, leave encashment, recovery adjustments, and issue no-dues clearance certificates within defined SLAs.

2. Statutory Compliances & Audits

Calculate monthly deductions, generate ECRs/challans, and file returns for:

• Provident Fund (PF) & EPS: Monthly ECR filings, UAN management, and resolution of member transfer/withdrawal queries.
• ESIC & Professional Tax (PT): Monthly challan payments and state-specific PT returns.
• Labor Welfare Fund (LWF): Periodic remittances as per applicable state statutes.
• Maintain statutory registers and documentation required under the Payment of Wages Act, Minimum Wages Act, and Payment of Bonus Act.
• Support internal, external, and statutory compliance audits by providing clean reconciliation statements and reports.

3. Income Tax & Year-End Activities

• Collect, review, and verify employee investment declarations and supporting proofs (Sections 80C, 80D, HRA, home loan interest, NPS).
• Calculate monthly TDS on salaries under Old vs. New Tax regimes and reconcile quarterly tax deductions.
• Assist in quarterly 24Q preparation, validation, and timely generation and distribution of Form 16 (Parts A & B).
• Address employee payroll, tax deduction, and payslip queries within designated turnaround times.

4. Time-Office & Master Data Administration

• Coordinate with biometric attendance systems across plant/terminal and office locations to reconcile monthly shift rosters, punch logs, late marks, and leave deductions in SAP.
• Maintain employee master data integrity in SAP HR (new joiner creation, salary revisions, grade/cost-centre changes, and separation updates).

Preferred candidate profile

• Education: Bachelors Degree in Commerce (B.Com) / BBA / MBA in HR or Finance.
• Experience: 5 to 6 years of dedicated corporate/plant payroll experience in manufacturing, logistics, infrastructure, or process industries.
• ERP Proficiency: Mandatory practical, hands-on working experience in SAP HR / HCM (Payroll & Time Management modules).
• Spreadsheet Skills: Advanced MS Excel proficiency (VLOOKUP, XLOOKUP, Pivot Tables, SUMIFS, and formula-based reconciliations).
• Statutory Knowledge: Sound understanding of Indian payroll tax rules (Section 192), PF, ESIC, PT, Gratuity, and Bonus regulations.