Executive / Senior Executive

Executive / Senior Executive - Order Execution

KSB Pumps Limited is seeking a meticulous and proactive Executive / Senior Executive to manage order execution. This role is ideal for a professional with a Bachelor's degree in Engineering (Mechanical/Electrical preferred) and a knack for coordinating with customers, suppliers, and internal teams to ensure seamless project delivery from order receipt to final billing.

Responsibilities:

• Act as the single point of contact for customers, consultants, and vendors regarding spare part orders.
• Organize and lead meetings with stakeholders to expedite approvals, resolve issues, and ensure schedule adherence.
• Communicate and coordinate effectively with Indian and overseas suppliers.
• Conduct contract/order reviews upon receipt.
• Prepare detailed project execution schedules in line with customer requirements.
• Coordinate with ordering departments to clarify scope, specifications, and compliance.
• Liaise with the Procurement team for timely order placement of raw materials and bought-out components.
• Ensure timely submission and approval of project-related documents.
• Coordinate with vendors for technical clarifications and documentation requirements.
• Provide manufacturing clearance for bought-out items to meet delivery schedules.
• Track project progress regularly and ensure timely updates to management.
• Coordinate with departments like PM&PS, TSS, QA, and Manufacturing to resolve inter-departmental issues.
• Monitor cash flows, ensuring timely receipt of advances and payments.
• Prepare and submit monthly progress reports to meet project documentation requirements.
• Raise inspection calls in coordination with Assembly, QA, and Purchase teams.
• Ensure all required documents are shared before inspections.
• Follow up with TPI, QA, and field teams for timely inspection and resolution of open issues.
• Obtain and release IRN (Inspection Release Note) after successful inspections.
• Coordinate resolution of inspection-related issues with the customer.
• Ensure statutory documentation like road permits, dispatch details, etc., are organized.
• Understand customer dispatch instructions and ensure accurate preparation of commercial documents (Invoice, Packing List, LR, Insurance, etc.).
• Ensure delivery extensions are obtained when applicable and avoid any Liquidated Damages (L/D).
• Understand billing breakups of customer POs and plan part invoicing to meet billing targets.
• Responsible for post-order SAP updates for all assigned orders.

Skills:

• Strong understanding of contracts and technical specifications.
• Proficient in MS Office, SAP, and documentation tools.
• Strong interpersonal, communication, and negotiation skills.
• Excellent time management and multitasking abilities.
• Familiarity with inspection processes and logistics coordination.

Qualifications:

• Education: Bachelor's degree in Engineering (Mechanical/Electrical preferred) or related field.