Executive/Senior Executive- Student Affairs

1- Job Description:

Job Title: Executive, Office of Student Affairs

Department: Student Affairs

Level: Executive

Reporting To: Dean - Student Affairs

Location: Jaipuria Institute of Management, Lucknow

2. Job Purpose

To support the effective administration of Student Affairs by managing student engagement activities, co-curricular and extracurricular programmes, student clubs and committees, and student support initiatives, while ensuring a positive and well-organised campus experience.

3. Key Responsibilities

A. Student Engagement & Support

• Serve as a point of contact for students regarding Student Affairs-related matters, activities, and routine queries.
• Facilitate resolution of student concerns by directing them to the appropriate institutional authority or department and following up where required.
• Support student orientation, induction, engagement, welfare, and campus experience initiatives.
• Collect student feedback and assist in identifying areas requiring attention or improvement.

B. Student Activities & Events

• Plan and execute co-curricular and extracurricular activities, competitions, celebrations, workshops, and other student programmes.
• Maintain and monitor the annual student activity calendar.
• Manage event requirements including registrations, venues, logistics, attendance, permissions, equipment, and other arrangements.
• Ensure completion of event-related records, reports, photographs, feedback, and other required documentation.

C. Student Clubs & Committees

• Facilitate the functioning of student clubs, committees, and student-led initiatives.
• Maintain records of club memberships, activities, participation, and achievements.
• Ensure approved student-led activities are conducted in accordance with institutional policies and guidelines.

D. Student Communication

• Prepare and disseminate student-related notices, announcements, schedules, invitations, and other official communications through approved channels.
• Maintain timely and accurate information relating to student activities and programmes.

E. Administration & Records

• Maintain student activity records, databases, calendars, attendance, reports, and other relevant documentation.
• Prepare periodic reports and updates for the reporting manager.
• Maintain appropriate records of student-related requests, activities, and outcomes.
• Ensure compliance with institutional policies, procedures, and administrative guidelines.

F. External & Institutional Support

• Liaise with external vendors, service providers, and event partners for approved student activities, wherever required.
• Support institutional initiatives and other student-related assignments entrusted by the reporting manager.

4. Educational Qualification:

Essential: Graduate in any discipline from a recognised university/institution.

Desirable: Postgraduate qualification in Management, Education, Psychology, Social Sciences, Administration, or a related field.

5. Experience:

3-4 years of relevant experience in student affairs, OSA, educational institutions, event management, campus operations, or a related field.

6. Key Competencies:

• Student-centric approach
• Strong interpersonal and communication skills
• Event planning and execution
• Organisation and time management
• Problem-solving and follow-up
• Stakeholder handling
• Documentation and reporting
• Proficiency in MS Office / Google Workspace
• Professional conduct and confidentiality

7. Key Interfaces

Internal: Students, Faculty, Programme Office, Administration, Hostel, IT, Security, Placement, Marketing, Finance, and other relevant departments.

External: Vendors, service providers, event partners, and other stakeholders, as required.