{"@context":"https://schema.org","@type":"JobPosting","title":"Executive Secretary","description":"

Role & responsibilities

Manage the Education Director's calendar, appointments, meetings, and travel arrangements.
Screen phone calls, emails, and correspondence, responding or redirecting as appropriate.
Prepare, edit, and format letters, reports, presentations, meeting agendas, and minutes.
Maintain confidential records, files, and documentation with accuracy and discretion.
Coordinate departmental meetings, workshops, training sessions, and special events.
Follow up on action items and deadlines to ensure timely completion.
Act as the primary point of contact between the Education Director and schools, departments, government agencies, vendors, and external partners.
Organize and maintain filing systems, both electronic and physical.
Assist in preparing budgets, reports, and documentation for management meetings.
Coordinate travel, accommodation, and logistics for official visits and conferences.
Track incoming and outgoing correspondence and maintain document registers.
Support project coordination and monitor progress on assigned initiatives.
Ensure office supplies and administrative resources are available and managed efficiently.
Perform other administrative duties assigned by the Education Director.

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