Executive Secretary

Role : Executive Secretary

Location: Colaba

Role Summary

We are seeking a discreet, organised Executive Secretary to manage all secretarial functions for our CXO. You will keep the CXOs schedule, information and relationships running smoothly, so they can focus on leading the business.

Key Responsibilities

• Calendar management: Manage the CXOs calendar, resolve conflicts, prioritise meetings, and prepare daily briefs and pre-reads. Coordinate travel, itineraries and events.
• Confidential data management: Handle sensitive financial, HR, legal and strategic information with strict discretion. Maintain secure, well-organised physical and digital records, including board papers and minutes.
• Stakeholder management: Act as the first point of contact for board members, investors, clients, partners and the leadership team. Screen calls and emails, draft correspondence, and track follow-ups on the CXO’s commitments.
• General support: Prepare presentations and reports, process expenses, and support special projects.

Requirements

• Bachelor’s degree in Business Administration or a related field
• 10+ years as an Executive Secretary or Assistant, with at least 3 supporting C-suite leaders
• Excellent written and spoken English
• Proficiency in MS Office / Google Workspace and scheduling tools
• Strong judgement, integrity and attention to detail
• Ability to multitask and stay composed under pressure
• Flexibility with hours based on the CXO’s schedule