Executive Secretary

Skill Shorthand(Mandatory).

• Provide comprehensive secretarial and administrative support to the Legal Head, ensuring smooth day-to-day operations.
• Take dictation, prepare, transcribe, and proofread legal correspondence, reports, meeting minutes, and other official documents with a high degree of accuracy.
• Draft, review, format, and maintain legal documents, presentations, and confidential correspondence.
• Manage the Legal Head's calendar, schedule meetings, appointments, and coordinate travel arrangements.
• Organize and coordinate internal and external meetings, board meetings, and legal review sessions, including preparation of agendas and meeting materials.
• Maintain and update physical and electronic filing systems for legal documents, contracts, litigation records, and other confidential files.
• Ensure proper documentation, tracking, and secure storage of legal records in accordance with company policies.
• Coordinate with internal departments, external legal counsel, government authorities, consultants, and other stakeholders on behalf of the Legal Head.
• Monitor incoming correspondence, prioritize communications, and ensure timely follow-up on pending matters.
• Handle confidential information with the highest level of integrity, professionalism, and discretion.
• Prepare expense statements, reports, presentations, and other administrative documents as required.
• Assist in the preparation of legal documentation and ensure timely circulation of approvals and records.
• Track key deadlines, legal notices, contract renewals, and compliance-related activities, ensuring timely reminders and follow-ups.
• Support the Legal Head in special projects, departmental initiatives, and other assignments as required.
• Perform general office administration, including maintaining office supplies, records, and departmental documentation.