Executive Secretary

Company Description Amity University is a leading non-profit private university in India, known for combining academic rigor with leadership development and strong values. Part of the Amity Education Group, it has over two decades of academic excellence and holds the highest A+ Grade Accreditation from the National Assessment and Accreditation Council (NAAC). The university offers career-focused undergraduate and postgraduate programs across diverse disciplines, including engineering, management, commerce, hospitality, and design. With hi-tech campuses across India and international locations such as Dubai, London, Singapore, New York, California, China, and Romania, Amity provides a global learning environment. Its strong industry connections and accomplished faculty help graduates build successful careers with top organizations worldwide.
Role Description The Executive Secretary will provide comprehensive administrative and secretarial support to senior leadership at the Ranchi campus in a full-time, on-site capacity. Responsibilities include managing calendars, organizing meetings, preparing agendas and minutes, and coordinating travel and logistics. The role involves drafting and reviewing correspondence, maintaining confidential records, and ensuring timely handling of documents and communications. The Executive Secretary will interact with internal departments, students, and external stakeholders to provide professional customer service and support institutional processes. The position also requires maintaining office systems, assisting with reports and presentations, and proactively supporting executives in their daily decision-making and planning.
Qualifications

• Candidates should possess strong clerical skills, including document management, filing, data entry, and office organization.
• Candidates should possess excellent communication skills, including clear written correspondence, professional email etiquette, and confident verbal interaction with diverse stakeholders.
• Candidates should possess experience in company secretarial work, such as handling official documentation, record-keeping, and compliance-related administrative tasks.
• Candidates should possess executive administrative assistance capabilities, including calendar management, meeting coordination, travel arrangements, and preparation of reports and presentations.
• Candidates should possess customer service skills, ensuring courteous, responsive, and solution-oriented support to faculty, staff, students, and visitors.
• Relevant qualifications such as a bachelor's degree in administration, management, commerce, or a related field are preferred.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and familiarity with office technology and communication tools is beneficial.
• Strong attention to detail, discretion in handling confidential information, and the ability to prioritize tasks and work under deadlines are important.
• Prior experience in an academic or corporate environment in an executive assistant or secretarial role will be an advantage.