Executive Secretary

Company Description The Indian Hotels Company Limited (IHCL) is a leading hospitality group that brings together multiple brands, combining Indian hospitality with global service standards. Its portfolio includes Taj, recognised as the world's strongest luxury hotel brand by Brand Finance UK, along with SeleQtions, Gateway, Vivanta, Ginger, Tree of Life, and amã Stays & Trails. Founded by Jamsetji Tata, IHCL opened its flagship hotel, The Taj Mahal Palace in Mumbai, in 1903. Today, IHCL operates over 380 hotels, including properties under development, across 14 countries and 4 continents. Listed on both the BSE and NSE, IHCL is a market leader in India's hospitality sector and is widely regarded as a reputable employer in the global hospitality industry.

Role Description The Executive Secretary role at IHCL is a full-time, on-site position based in Bengaluru. The role involves providing comprehensive executive administrative support, including managing calendars, scheduling meetings, coordinating travel arrangements, and preparing correspondence and reports. The Executive Secretary will handle clerical tasks such as document management, filing, data entry, and maintaining records with a high level of accuracy and confidentiality. The position also includes supporting company secretarial work such as preparing agendas, minutes, and follow-ups for meetings, as well as liaising with internal and external stakeholders. The role requires regular interaction with guests, partners, and team members, delivering professional customer service and ensuring smooth day-to-day operations for the executive office.

Qualifications

• Strong executive administrative assistance skills, including calendar management, travel coordination, and meeting preparation.
• Proficient clerical skills, such as document handling, filing, data entry, and record maintenance.
• Experience in company secretarial work, including drafting agendas, minutes, and coordinating follow-up actions.
• Excellent communication and customer service skills, with the ability to interact professionally with internal and external stakeholders.
• Proficiency in office productivity tools (e.g., MS Office suite), and comfort with digital collaboration platforms.
• High level of discretion, integrity, and attention to detail when handling confidential information.
• Ability to prioritize tasks, manage time effectively, and work independently in a fast-paced environment.
• Diploma or bachelor's degree in Business Administration, Office Management, or a related field; prior hospitality or corporate experience is an advantage.