Executive Secretary

The Executive Secretary will provide high-level administrative support. The role requires discretion, strong organizational and interpersonal skills, and the ability to manage multiple priorities efficiently and will serve as the primary point of contact between the Dean and internal/external stakeholders.

Responsibilities :

• Manage the Deans calendar, appointments, and travel arrangements. • Draft, proofread, and manage official correspondence, reports, presentations, and minutes.
• Coordinate meetings with internal and external stakeholders, academic boards, and committee events including scheduling, logistics, and follow-up actions.
• Handle confidential documents and sensitive communications with discretion.
• Act as a liaison between the Deans office and departments, faculty, and external collaborators.
• Coordinate with HR, Finance, and Legal departments as needed on behalf of the Dean and maintain organized records from various departments of IC&SR.

Required Skill Set:

• Exceptional written and verbal communication skills.
• Strong organizational and time-management abilities.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with project management tools is an advantage.
• Minutes - taking and document formatting experience.
• High level of professionalism and confidentiality.
• Strong interpersonal skills and ability to multitask.
• Knowledge of academic/research administrative processes is a plus.

Preferred candidate profile

Qualification and Experience

• A bachelors degree is required. Candidates with a masters degree may also apply.
• Minimum 3 years of experience in a similar executive level administrative support role, preferably in an academic or research environment.

Salary:

Starting from Rs. 20,000/- per month, up to a maximum amount based on experience and performance