Executive Secretary To Vice Chairman & Managing Director

Role & responsibilities

Executive Office Management

• Act as the central coordination point for the Vice Chairman & MD
• Manage complex calendars involving corporate, manufacturing, trading, family office, and international engagements
• Prepare executive correspondence, strategic notes, briefing documents, and confidential communications
• Track high-level commitments and ensure disciplined follow-through
• Coordinate Board-level meetings and internal leadership discussions

International Travel & Global Coordination

• Plan and manage complex, multi-country travel itineraries
• Oversee visa processing, compliance documentation, and international travel protocols
• Coordinate international meetings, factory visits, client engagements, and trade-related travel
• Maintain complete control over travel logistics, budgets, and contingencies

Corporate & Family Office Interface

• Handle sensitive family office documentation and confidential records
• Liaise with auditors, bankers, legal advisors, consultants, and international partners
• Maintain structured documentation for investments, contracts, and strategic initiatives
• Ensure disciplined documentation management and record control

ImportExport & Trade Documentation

• Working knowledge of Indian import-export regulations and documentation
• Oversee preparation and tracking of commercial invoices, packing lists, BL/AWB, LC documentation, and shipping records
• Coordinate with CHA, freight forwarders, customs authorities, and logistics teams
• Monitor shipment timelines and documentation compliance

Financial & Reporting Support

• Basic accounting understanding (expense management, invoice tracking, vendor coordination)
• Prepare executive summaries, trackers, and MIS documentation
• Maintain structured Excel-based reporting systems
• Support cost monitoring and documentation control