Executive Secretary To Director

HIRING: EXECUTIVE ASSISTANT TO THE DIRECTOR

Location: Shela, Ahmedabad
Work Mode: WFO Office
Salary: 3 4 LPA

Designation: Executive Assistant to the Director

Key Responsibilities

• Provide comprehensive administrative and executive support to the Director for the smooth functioning of day-to-day affairs.
• Manage the Director’s calendar, meetings, appointments and schedules, ensuring effective utilization of time.
• Coordinate and communicate with various internal teams and ensure smooth and accurate flow of information from the Director’s office.
• Handle sensitive, confidential and complex matters with professionalism, discretion and objectivity.
• Assist management in developing and implementing systems and processes across the organization.
• Manage the Director’s correspondence, emails, documents and communications, ensuring timely follow-up and appropriate action.
• Screen calls, enquiries and requests and handle or redirect them appropriately.
• Prepare documents, reports, briefing notes, presentations and other management communications as required.
• Act as a key point of contact between the Director, senior management, clients, stakeholders and external partners.
• Build and maintain positive professional relationships with internal and external stakeholders, including senior-level professionals and clients.
• Attend meetings and prepare accurate minutes of meetings (MOM) and follow up on action points.
• Maintain and organize the Director’s contacts, records and important information.
• Support the Director and management in initiatives related to organizational culture, coordination and institutional development.
• Ensure a high level of confidentiality, professionalism and discretion in all aspects of the role.

Job Requirements

• 2+ years of relevant experience as an Executive Assistant, Personal Assistant, Management Assistant or in a similar role.
• Excellent knowledge of MS Office – Word, Excel and PowerPoint.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Good knowledge of digital workplace tools such as MS Teams, Zoom, e-calendars and online meeting platforms.
• Ability to manage multiple priorities, schedules and tasks efficiently.
• Strong follow-up, coordination and stakeholder-management skills.
• High level of confidentiality, maturity, professionalism and attention to detail.
• Ability to interact confidently with senior management and external stakeholders.

Ideal Candidate

We are looking for a well-organized, mature, proactive and professionally communicative individual who can independently coordinate with multiple teams and effectively support the Director in day-to-day executive and administrative matters.

Interested candidates can apply/share their updated CV at:

[email removed]

OR DM me on LinkedIn:

https://www.linkedin.com/in/malikarjun-pal-91a89028/

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