Executive Secretary / Secretary

Key Responsibilities

• Manage calendars, appointments, meetings, schedules, and travel arrangements for senior management.
• Handle emails, calls, correspondence, and official communications professionally.
• Prepare presentations, reports, MIS, meeting agendas, minutes, and management documents.
• Coordinate with internal departments, clients, vendors, consultants, and external stakeholders.
• Track and follow up on management decisions, action points, and assigned tasks until closure.
• Maintain confidential records, important documents, and management-related information.
• Support senior management in day-to-day administrative and operational requirements.
• Coordinate meetings and ensure timely circulation of relevant information and documents.
• Assist with research, data collection, analysis, and preparation of management summaries.
• Manage multiple priorities and ensure deadlines are met.
• Use AI tools such as ChatGPT, Gemini, and Microsoft Copilot for drafting, research, summarisation, reporting, and productivity enhancement.

Required Skills

• Excellent English communication and business writing skills.
• Strong organisational, coordination, time-management, and follow-up skills.
• Proficiency in MS Office Word, Excel, PowerPoint, Outlook/Gmail, and Google Workspace.
• Good working knowledge of AI tools such as ChatGPT, Gemini, Microsoft Copilot, etc.
• Ability to use AI effectively for drafting, research, summarisation, reporting, and improving productivity.
• Strong attention to detail and ability to handle confidential information.
• Ability to multitask, prioritise, and work independently.
• Professional and confident communication with senior management and external stakeholders.
• Bachelor’s degree in any relevant discipline.

Candidate Profile

• 3–6 years of relevant experience as an Executive Secretary, Executive Assistant, Personal Assistant, Management Assistant, or similar role.
• Prior experience supporting an MD, CEO, Chairman, Director, or senior management will be preferred.
• Strong ownership and ability to independently manage responsibilities.
• Professional, presentable, discreet, and proactive.
• Strong problem-solving and follow-up skills.
• Experience in Real Estate, Construction, Corporate, or similar industries will be an advantage.