Executive Secretary / Personal Secretary To Managing Director

Executive Secretary / Personal Secretary to Managing Director

Company: Nectar Fresh Private Limited
Location: Srirangapatna / Mysore, Karnataka
Experience: 6-10 Years
Industry: FMCG / Food Processing & Consumer Products
Employment Type: Full-Time
Reporting To: Managing Director

Job Description

Nectar Fresh Private Limited is looking for a highly professional, mature, trustworthy, and well-organized Executive Secretary / Personal Secretary to the Managing Director.

The ideal candidate should have strong corporate exposure, excellent English communication skills, good business and current-affairs awareness, and preferably international/global exposure.

Key Responsibilities

• Manage the MD's calendar, appointments, meetings, priorities, and commitments.
• Coordinate internal and external meetings with senior executives, clients, business partners, consultants, and other stakeholders.
• Prepare meeting agendas, briefing notes, reports, presentations, letters, and business documents.
• Maintain daily and weekly action trackers and ensure timely follow-up on management decisions.
• Handle professional correspondence, emails, letters, and confidential communication on behalf of the MD.
• Coordinate domestic and international travel, including flights, hotels, transportation, visas, itineraries, and travel documentation.
• Coordinate conferences, exhibitions, business meetings, and corporate events.
• Prepare and circulate Minutes of Meetings (MOM) and track action points.
• Coordinate with department heads and stakeholders to ensure timely completion of assigned tasks.
• Maintain confidential digital and physical records, agreements, reports, and important business documents.
• Assist the MD with selected personal and professional appointments and confidential assignments.
• Conduct basic research on companies, individuals, industries, markets, business developments, and current affairs.
• Keep the MD informed about relevant business, economic, industry, and national/international developments.
• Coordinate professionally with domestic and international clients, partners, senior management, and external stakeholders.

Required Experience & Qualifications

• 6-10 years of relevant experience as an Executive Secretary, Personal Secretary, Executive Assistant, Senior Executive Assistant, or similar role.
• Experience supporting a Managing Director, CEO, Founder, Promoter, or C-Level Executive is highly preferred.
• Strong corporate exposure is essential.
• Global / international exposure will be a strong advantage.
• Candidates from corporate organizations, MNCs, consulting, professional services, FMCG, manufacturing, trading, exports, or other reputed organizations may apply.
• Industry-specific experience is not mandatory.
• Bachelor's degree in any discipline.
• Additional qualifications in Business Administration, Management, Executive Assistance, or Corporate Communication will be an advantage.

Skills Required

• Excellent verbal and written communication.
• Strong corporate etiquette and professional presentation.
• Excellent organizational and time-management skills.
• Strong calendar and appointment management.
• Excellent coordination and follow-up skills.
• Strong attention to detail.
• Strong business awareness and knowledge of current affairs.
• Excellent drafting, documentation, and research skills.
• Strong problem-solving and multitasking abilities.
• Ability to work independently with minimal supervision.
• High level of integrity, confidentiality, and discretion.
• Sound judgment and maturity.
• Ability to handle sensitive and confidential information.
• Willingness to travel with the MD when required.

Computer & Typing Skills

• Minimum typing speed of 40 WPM preferred.
• Proficiency in MS Word, Excel, PowerPoint, and Outlook.
• Strong email drafting and correspondence skills.
• Good knowledge of calendar and appointment management.
• Ability to prepare professional reports, presentations, letters, and MOMs.
• Familiarity with online meeting and digital collaboration platforms.

Preferred Candidate Profile

• Mature, polished, dependable, and highly professional.
• Credible and trustworthy with sound judgment.
• Comfortable working closely with senior leadership.
• Confident in handling senior-level and international communication.
• Proactive and capable of anticipating the MD's requirements.
• Highly organized with excellent follow-up skills.
• Comfortable handling both professional executive responsibilities and selected personal assignments.
• Flexible with working hours based on business requirements.
• Presentable and capable of professionally representing the MD.

Compensation

Competitive salary based on experience, skills, corporate exposure, communication ability, and global experience.

Application Process

Interested candidates are requested to submit their updated resume along with the following details:

1. Total years of experience
2. Relevant Executive Secretary / Executive Assistant experience
3. Experience supporting MD / CEO / Founder / Senior Management
4. Current Location
5. Current CTC
6. Expected CTC
7. Notice Period / Earliest Joining Date
8. International / Global Exposure, if any
9. Proficiency in English, Hindi, and Kannada

Email: [email removed]
Contact: [phone removed]
Subject Line: Application Executive Secretary to Managing Director

Shortlisted candidates will be contacted for the next stage of the selection process.

Selection Process

1. Resume Screening
2. HR Discussion
3. Communication / Skill Assessment
4. Senior Management / MD Interview
5. Final Selection & Reference Verification