Executive - Secretarial

Job Summary

Job Title: Senior Executive Secretarial. Job Type: Permanent, Full-time. Function: Secretarial. Location: Mumbai, Maharashtra, India.

The Senior Executive Secretarial will play a pivotal role in ensuring secretarial compliance for Godrej Agrovet Limited and its unlisted subsidiaries. The role involves managing Board and Committee processes, statutory filings, corporate governance requirements, stock exchange compliances, ESOP administration, and coordination with auditors and regulatory authorities. The incumbent will work closely with senior management and cross-functional teams to ensure compliance, governance, integrity, and transparency across the organization.

Key Responsibilities

• Board & Committee Management: Organize and facilitate Board, Committee and Shareholders' Meetings.
• Prepare agendas, notices, resolutions and minutes for Board and Committee meetings.
• Coordinate with Directors and senior management for meeting-related matters.
• Ensure compliance with applicable Secretarial Standards and governance requirements.
• Statutory Filings & Regulatory Compliance: Manage statutory filings with the Registrar of Companies (ROC) and Ministry of Corporate Affairs (MCA). Ensure timely filing of returns, forms, resolutions and disclosures under the Companies Act and Rules. Handle stock exchange and debt listing compliances related to Commercial Papers (CPs) and Non-Convertible Debentures (NCDs). Monitor regulatory changes and ensure timely implementation across the organization.
• Corporate Governance & Secretarial Records: Maintain and update statutory registers, minute books and secretarial records. Support implementation of strong governance practices across group entities. Draft and update policies required under the Companies Act, SEBI Regulations and other applicable laws. Ensure proper documentation and record management for all secretarial activities.
• Annual Reports & Corporate Actions: Assist in preparation and finalization of Annual Reports. Support dividend declaration, payment processes and related compliance requirements. Manage compliance requirements associated with corporate actions and governance initiatives.
• ESOP & Insider Trading Compliance: Handle grant, vesting, exercise and lapse of stock options under Employee Stock Grant Schemes. Administer Board Meeting Management and Insider Trading Compliance software. Ensure compliance with applicable insider trading regulations and disclosure requirements.
• Audit Coordination: Coordinate with Secretarial Auditors, Statutory Auditors, Internal Auditors and Cost Auditors. Provide information and documentation required for audits. Track closure of audit observations related to secretarial matters.
• Compliance Monitoring & Cross-functional Coordination: Manage compliance management software and ensure timely reporting across functions. Coordinate with Finance, Human Resources, Legal and other departments on compliance requirements. Support legal and secretarial projects assigned from time to time.

Education

• Qualified Company Secretary (CS) from the Institute of Company Secretaries of India (ICSI).
• Bachelor's Degree in Commerce.
• Bachelor's Degree in Law (LL.B.) preferred.

Experience

• 6-8 years of post-qualification experience in Secretarial and Corporate Compliance functions.
• Experience handling Board, Committee and Shareholders' Meetings.
• Strong exposure to Companies Act, Rules, Secretarial Standards and SEBI Regulations.
• Experience in ROC filings, stock exchange filings and debt listing compliances.
• Experience working in a multi-entity corporate structure preferred.
• Exposure to ESOP administration, Annual Report preparation and corporate governance practices.

Key Skills

• Secretarial & Corporate Governance
• Board & Committee Management
• Corporate Governance
• Companies Act & Secretarial Standards
• ROC & MCA Filings
• SEBI Regulations
• Debt Listing Compliance (CPs & NCDs)
• Annual Report Preparation
• Compliance & Regulatory Management
• Statutory Compliance
• Compliance Monitoring Systems
• Policy Drafting & Review
• Regulatory Reporting
• Audit Coordination
• Stakeholder Management
• Director & Board Coordination
• Cross-functional Collaboration
• External Auditor Management
• Communication & Relationship Management

Key Competencies

• Strong understanding of corporate laws and governance practices.
• Excellent drafting and documentation skills.
• High attention to detail and accuracy.
• Strong planning and organizational capability.
• Ability to manage multiple deadlines and compliance requirements.
• Strong stakeholder management and interpersonal skills.
• Integrity, confidentiality and professional ethics.
• Proactive approach towards governance and compliance.

Software & Systems

• MS Office Suite
• MCA & ROC Filing Platforms
• Board Meeting Management Software
• Insider Trading Compliance Software
• Compliance Management Systems

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.