Executive - Secretarial and Legal

Role & responsibilities

A. Secretarial & Corporate Compliance

• Assist in ensuring compliance with the Companies Act, 2013, SEBI regulations, and applicable stock exchange requirements.
• Support the preparation and circulation of notices, agendas, minutes, and other documents for Board and Committee meetings and General Meetings.
• Assist in the preparation and filing of statutory forms, returns, and disclosures with the Ministry of Corporate Affairs (MCA), Registrar of Companies (ROC), and stock exchanges, as applicable.
• Maintain statutory registers, corporate records, minutes books, and other secretarial documents.
• Track compliance calendars, statutory deadlines, and pending action points to ensure timely completion.
• Assist in the preparation of annual reports, corporate governance reports, and other statutory disclosures.
• Coordinate with the Registrar and Share Transfer Agent (RTA), auditors, and other external stakeholders for secretarial matters.
• Support the maintenance of records relating to directors, shareholders, and other statutory requirements.

B. Legal Documentation & Coordination

• Draft, review, and maintain routine legal documents, agreements, undertakings, declarations, notices, and correspondence under the guidance of the reporting manager.
• Maintain a repository of contracts, agreements, licences, legal notices, and other legal documents.
• Coordinate with external advocates and legal consultants on litigation, notices, claims, and other legal matters.
• Maintain a tracker of ongoing cases, legal notices, hearing dates, and compliance requirements.
• Assist in reviewing commercial contracts, vendor agreements, customer agreements, lease deeds, and other business documents.
• Coordinate with internal departments for collection of information and documents required for legal matters.
• Support the renewal and tracking of licences, registrations, and other legal documentation, as applicable.

C. Corporate Governance & Internal Coordination

• Assist in implementing corporate governance practices and maintaining appropriate documentation.
• Coordinate with Finance, HR, Sales, Plant, and other departments to obtain information required for statutory filings and legal compliance.
• Follow up on action points arising from Board meetings, management reviews, and legal consultations.
• Ensure proper filing, indexing, confidentiality, and timely retrieval of legal and secretarial records.
• Prepare periodic compliance status reports for management review.

D. General Responsibilities

• Ensure accuracy and confidentiality of all corporate and legal records.
• Monitor changes in applicable laws and regulations and bring relevant updates to the reporting managers attention.
• Support internal and statutory audits by providing required documents and records.
• Perform other secretarial and legal assignments as may be entrusted by the reporting manager.

Preferred candidate profile

To support the Secretarial and Legal functions by ensuring timely statutory and regulatory compliance, maintaining corporate records, assisting in Board and Committee meetings, managing legal documentation, and coordinating with regulatory authorities, external consultants, advocates, and internal departments.