Executive - Reprography

Key Responsibilities:

Document Production & Reprography:

• Operate reprographic equipment such as high-speed printers, copiers, scanners, and binders.
• Manage printing, photocopying, scanning, and laminating tasks for various departments.
• Ensure quality control for all printed and reproduced documents.

Work Scheduling & Coordination:

• Receive, prioritize, and execute reprographic service requests.
• Coordinate with internal departments to understand specific document needs.
• Ensure timely completion and delivery of tasks as per turnaround times (TATs).

Maintenance & Equipment Handling:

• Perform routine maintenance of reprographic machines and escalate service issues to vendors when needed.
• Maintain inventory of printing materials, toner, paper, and other consumables.
• Ensure proper upkeep and cleanliness of the reprography room.

Record Keeping & Reporting:

• Maintain logs of daily work completed, usage of materials, and machine performance.
• Track volumes and generate reports for departmental billing or audit purposes.

Compliance & Confidentiality:

• Handle sensitive documents with the utmost confidentiality and professionalism.
• Ensure compliance with organizational policies and data privacy standards.

Qualifications:

Education:

• Minimum 12th pass; diploma or certification in office operations or printing (preferred)

Experience:

• 1–3 years of experience in reprography, document control, or similar administrative functions
• Familiarity with reprographic equipment (Canon, Xerox, Ricoh, Konica Minolta, etc.)

Skills:

• Basic computer proficiency (MS Office, print drivers, PDF tools)
• Strong attention to detail and multitasking ability
• Time management and organizational skills
• Good communication and teamwork skills