Executive Receptionist & Administrative Coordinator

Job Purpose

As the first point of contact for our corporate headquarters, you will embody our company's premium, professional image. This role requires a highly organized, articulate, and proactive individual who will manage front-desk operations with flawless hospitality while providing robust administrative and facilities support to ensure smooth daily office operations.

Key Responsibilities

1. Front Desk & Guest Relations (Hospitality)

• Act as the primary face of the organization, welcoming senior leadership, VIP clients, and external stakeholders with warmth and corporate etiquette.
• Oversee the reception area, ensuring it constantly maintains a pristine, minimalist, and orderly aesthetic.
• Coordinate visitor logs, issue security badges, and ensure compliance with building access protocols.

2. Calendar, Meeting Rooms & Event Support

• Manage the booking and scheduling system for executive conference rooms and specialized team bays.
• Coordinate logistics for high-level internal meetings, including AV setup coordination, catering arrangements, and guest seating.
• Assist the central admin team in organizing logistics for large-scale corporate events and leadership offsites when required.

3. Workplace Administration & Facilities Support

• Supervise the daily dispatch, receipt, and distribution of all couriers, mail, and corporate packages.
• Monitor and manage inventory levels for office stationery, cafeteria supplies, and general administrative consumables.
• Assist in coordinating with facility vendors, housekeeping supervisors, and maintenance staff to ensure workspace cleanliness and infrastructure upkeep.
• Provide basic documentation support, including invoicing, provisions, and maintaining digital admin trackers.
• Take floor rounds and supervise house keeping teams.

Candidate Profile & Qualifications

• Education: Bachelor's degree in any stream (Hospitality, Business Administration, or Commerce preferred).
• Experience: 2 to 5 years of experience in front desk operations, guest relations, or corporate administration, ideally within a premium corporate setup or Grade-A commercial complex.
• Communication Skills: Exceptional verbal and written English communication skills; fluency in Hindi and local languages is highly desirable.
• Technical Skills: Proficiency in Microsoft Office (Word, Excel, PowerPoint) and experience handling digital visitor management systems or room booking tools.

Key Behavioral Competencies

• Impeccable Grooming & Etiquette: Professional presentation aligned with a high-end corporate environment.
• Multitasking Ability: Capable of handling a busy switchboard while managing walk-in guests and offline admin tasks without friction.
• Proactivity: A sharp eye for detail—noticing facility issues or inventory shortages before they impact operations.