Executive _Purchase & Vendor Sourcing (Fresher)

Role Purpose [Why this role exists)

Support & learn procurement and vendor sourcing activities by assisting the purchase team, maintaining records, coordinating with suppliers and learning entire procurement processes to ensure timely material & vendor availability

Critical Skills Required:

A. Must-Have Functional Skills

Skill Required Level

• MS Excel
• Email Communication
• Computer Proficiency
• Data Management
• Vendor Coordination
• Documentation & Reporting
• ERP/System Learning
• Good English Communication

B. Transferable/ Trainable Skills

• Learning agility,
• problem solving,
• teamwork, adaptability,
• Learn procurement processes.

Major Areas of Contribution:

1. Strategic Contribution:

• Drive vendor management practices aligned with organizational objectives across procurement, quality, cost, and compliance.
• Develop and strengthen a robust and compliant vendor ecosystem for both direct and indirect procurement.
• Collaborate with cross-functional teams (Quality, Legal, Finance, Operations, ESG/Compliance) to enhance supplier governance.
• Drive continuous improvement initiatives with suppliers focusing on cost optimization, quality, delivery reliability, and sustainability.
• Manage vendor relationships including commercial negotiations and contract alignment with organizational and legal requirements

2. Functional Contribution:

• Lead vendor sourcing, evaluation, and onboarding for direct (production) and indirect (non-production) categories.
• Conduct supplier assessments including capability evaluation, financial stability checks, and risk profiling.
• Perform supplier audits and factory visits to assess manufacturing capability, capacity, quality systems, and compliance.
• Ensure supplier adherence to statutory, regulatory, ethical, ESG, and company-specific requirements.
• Coordinate and manage supplier agreements (NDAs, contracts, commercial terms) in collaboration with Legal and Purchase Head.
• Maintain and update the Approved Vendor List (AVL) and supplier master data.
• Monitor vendor performance across quality, cost, delivery, service, and compliance parameters.
• Drive resolution of vendor-related issues such as quality deviations, continuous delivery delays, and compliance gaps.
• Ensure availability and accuracy of procurement documentation for internal and external audits.
• Actively participate in internal and external audits and support audit readiness.
• Collaborate with Quality/QA teams to strengthen process understanding and supplier performance.

Success Indicators in First 3 Months

• Complete training in purchase processes
• Independently maintain purchase sourcing and vendor development activities.
• Demonstrate proficiency in Excel and internal systems

Ideal Candidate Background

• B. Com, Diploma or BE/BTech (Electronics preferred).
• Fresher with good English communication, computer proficiency
• Willingness to learn and Growth Mindset
• Nearby Vasai candidates preferred
• Technology Awareness
• Usage of AI Tools

Growth opportunity for this role

Career progression into Purchase Executive, Sourcing Specialist and Vendor Development roles